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Commission Board Meeting on Wed, June 19, 2019 - 4:00 PM and 5:30 PM

Meeting Agenda: 

 

BOARD OF COUNTY COMMISSIONERS OF DOUGLAS COUNTY, KANSAS
 
ADDRESSING THE COMMISSION:  Public comment will be taken for each regular agenda item as each item is discussed.  Individuals will be limited to one comment per agenda item.
Individuals are asked to come to the microphone, sign in, and state their name.  We ask that you sign in so that we can get the spelling of your name correct in the minutes of the meeting. Speakers should address all comments/questions to the Commission.

WEDNESDAY, JUNE 19, 2019

4:00 p.m. WORK SESSION
-2020 Budget Overview

5:30 p.m. BUSINESS MEETING  
 
CONSENT AGENDA   
(1) (a)  Consider approval of Commission Orders;
 (b) Receive the Public Incentives Review Committee recommendation for the 2018 Annual Report: Economic Development Support & Compliance.  Review and accept the report, if appropriate. (Britt Crum-Cano);
 (c) Consider authorization to award disaster debris removal contract. (Keith Browning); and
 (d) Accounts payable.
 
REGULAR AGENDA
(2) Consider approval of a contract with CXNS Health Strategies to provide consultation and technical assistance to Douglas County, LMH Health, and the Behavioral Health Leadership Coalition for a total cost not-to-exceed $115,000 (Bob Tryanski)

(3) Consider approval of an addendum to an existing contract with LMH Health to provide Project Management Services for the development of the Crisis Center on the Douglas County Recovery Campus. Costs are not to exceed $72,000 in 2019 and $126,000 in 2020. (Bob Tryanski)

(4) Consider approval of SP-19-00200, a site plan for construction of a 24,000 square foot manufacturing building, a 240 square foot pedestrian connector structure, and additional parking for expansion of McFarlane Aviation Manufacturing. The property, Lot 1 Block 1 Vinland Airzone 2nd Plat, contains approximately 39.6 acres and is addressed as 684 E 1700 Road. Submitted by Hernly Associates, Inc. for Land and Sky, LC, property owner of record. (Mary Miller is the Planner)

(5) Appointments:  
 
(6) General Public Comment

General Public Comment will be at the end of each meeting with a limit of one comment per person and keep their comments brief. Individuals may not give unused time to other speakers. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.

(7) Committee Reports

(8) Commissioner and/or Administrator Miscellaneous

(9) Adjourn

Meeting Location: 
County Courthouse
Street Address: 
1100 Massachusetts Street, Lawrence, Kansas 66044
Meeting Minutes: 

June 19, 2019

Derusseau called the Work Session to order at 4:00 p.m. on Wednesday, June 19, 2019 with all Commissioners present.

WORK SESSION 06-19-19
Interim County Administrator, Sarah Plinsky, conducted a 2020 Budget overview. Plinsky stated she was providing for a “Status Quo” budget with small inflationary increases. Highlights are as follows:
• Allow for Market and Merit compensation adjustments.
• Finance the 2019-2020 Employee Health Insurance Plan.
• Maintain 2019 budget reductions.
• Maintain a consistent fund balance in the General Fund, at 3.3% Plinsky would like to see that fund increased.
• The total 2020 proposed budget is $94,803,111. The estimated total mill levy available under the tax lid is 1.992 mills.
• Plinsky provided a revenue overview estimating the flat sales tax collections at $7.2 million; there was a $400,000 reduction in Mortgage Registration fees and $150,000 reduction in Register of Deeds fees; and flat collections in Special City and County Highway (Gas Tax) funds.
• Plinsky provided an expenditure overview of the Lawrence-Douglas County Fire and Medical with costs for a prorated share of an Assistant Shift Commander with the City of Lawrence at 3.0 FTE; $263,066.90 in new cost from the City of Lawrence Internal Service Fund; and $316,000 towards $897,400 in LDCFM Capital Improvement Plan requests.
• The City of Lawrence has requested improvements to the Community Health Building.
• The County Commission will adopt the 2020-2024 Capital Improvement Plan when they adopt the 2020 Operating Budget.
• The proposed 2020 Budget Hearings are scheduled for June 24 – 27; and July 1 and 2, 2019.

RECESS 06-19-19
At 4:57 p.m., the Board recessed until the 5:30 p.m. meeting.

RECONVENE 06-19-19
At 5:30 p.m., Derusseau called the Regular Meeting of the Board of County Commission to order.

CONSENT AGENDA 06-19-19
Kelly moved approval of the following Consent Agenda:
►  Received and accepted the Public Incentives Review Committee recommendation for the 2018 Annual Report: Economic Development Support & Compliance; 
►  Authorized the Interim County Administrator to execute a disaster debris removal contract with the firm who submits a proposal deemed by the Interim County Administrator and Public Works Director to be most advantageous to Douglas County; and 
►  Accounts payable in the amount of $613,191.14 to be paid on 06/20/19; and payroll in the amounts of $1,042,885.16 paid on 05/24/19 and $1,088,392.02 paid on 06/07/19.

Motion was seconded by Thellman and carried 3-0.

BEHAVIORAL HEALTH 06-19-19
The Board considered approving a contract with CXNS Health Strategies to provide consultation and technical assistance to Douglas County, LMH Health, and the Behavioral Health Leadership Coalition (BHLC) for a total cost not-to-exceed $115,000. Bob Tryanski, Director of Behavioral Health Projects, presented the item.

After visiting the CXNS Crisis Response Center in Tucson, AZ and the Urgent Psychiatric Care Center in Phoenix, the coalition partners believe that the Douglas County Crisis Center should be prepared to serve patients with a higher level of acuity than initially envisioned, meaning keeping people in the community versus going out of town to a hospital facility. The BHLC feels the expertise of CXNS in regulatory and licensing issues, facility design, operations and staffing will be a valuable resource as LMH Health manages the coalition’s effort to finalize plans for the recovery campus and behavioral health system of care. The bulk of the cost would be supported by funds from the Sunflower Foundation Grant.

There was discussion on whether there would be overlapping services with the Construction Manager at Risk (CMR) position. It was determined the CMR is related to building the housing pieces of the campus regarding permitting, modeling and construction only. There will be no overlap.

Derusseau opened the item for public comment. No comment was received.

Thellman moved to approve a contract with CXNS Health Strategies to provide consultation and technical assistance to Douglas County, LMH

Health, and the Behavioral Health Leadership Coalition. Total cost to Douglas County will not exceed $115,000. Motion was seconded by Kelly and carried 3-0.

BEHAVIORAL HEALTH 06-19-19
The Board considered the approval of an addendum to an existing contract with LMH Health to provide Project Management Services for the development of the Crisis Center on the Douglas County Recovery Campus. Costs are not to exceed $72,000 in 2019 and $126,000 in 2020. Bob Tryanski, Director of Behavioral Health Projects, presented the item.

The proposal was presented at the May 15 work study session. LMH Health will provide project managers and other leaders to assist with the physical design and development of the facility, as well as, expertise and staff support. LMH Health will work with the Behavioral Health Leadership Coalition (BHLC) to help finalize the facility design and also the operation startup and management of the service lines at the crisis center.

Thellman asked how we are going to make sure the Integrated Crisis Team continues to grow or sustain as leadership moves elsewhere.

Derrick Hurst, LMH Health, stated the ICT is a collaboration of agencies. Though it has been initially been used in the Emergency Department, it was focused on getting other agencies access to help people and get rid of barriers for referrals. A clinical team meets every Thursday and that leadership has transitioned to Stacy Cooper of Heartland RADAC to help move the program forward.

  Derusseau opened the item for public comment. No comment was received.

Kelly moved to approve an addendum to an existing contract with LMH Health to provide Project Management Services for the development of a Crisis Center on the Douglas County Recovery Campus. Costs are not to exceed $72,000 in 2019 and $126,000 in 2020. Motion was seconded by Thellman and carried 3-0.

PLANNING 06-19-19
The Board considered the approval of SP-19-00200, a site plan for construction of a 24,000 square foot manufacturing building, a 240 square foot pedestrian connector structure, and additional parking for the expansion of McFarlane Aviation Manufacturing. The property, Lot 1 Block 1 Vinland Airzone 2nd Plat, contains approximately 39.6 acres and is addressed as 684 E 1700 Road. The application was submitted by Hernly Associates, Inc. for Land and Sky, LC, property owner of record. Mary Miller, Lawrence-Douglas County Metropolitan Planning Staff, presented the item.

The property is zoned for industrial uses and has been platted. The proposed building and additional parking is for the expansion of the existing business which will increase the total number of employees from 95 to approximately 130 when the new building is fully utilized. The building complies with the setback requirements in the I-1 Zoning District and adequate parking is being provided. Staff concludes the proposed development complies with the standards listed in the regulations. Staff recommends approval of Site Plan SP-19-00200.

Derusseau opened the item for public comment. No comment was received.

Thellman noted she remembered the first application to expand McFarlane Aviation and at that time wondered why such a large expansion. She realizes now what a great idea it was to expand the light industrial zoning. Thellman also noted McFarland Aviation received the Governor’s Award of Excellence and stated we are so lucky to have them here in Douglas County.

Thellman moved to approve SP-19-00200, a site plan for construction of a 24,000 square foot manufacturing building, a 240 square foot pedestrian connector structure, and additional parking for expansion of McFarlane Aviation Manufacturing. Motion was seconded by Derusseau and carried 3-0.

APPOINTMENTS 06-19-19 – None.

GENERAL PUBLIC COMMENT 06-19-19 – None.

COMMITTEE REPORTS 06-19-19
· Derusseau attended her first meeting of the Executive Board at Heartland. Recently there was an audit of youth organizations for which they provide funding. There was a number of compliments on the work and successes of the VanGo organization. 
· Thellman attended a meeting of the Douglas County Prevention Team related to the behavioral health initiatives, with DCCCA leading the upcoming Behavioral Health Summit on June 25. Thellman stated there  is a remarkable lineup of sessions and keynote speakers, panel discussions on opioid issues, vaping, public health and behavioral health scheduled.

COMMISSIONERS AND/OR ADMINISTRATIVE MISCELLANEOUS 06-19-19
Schedule Items
· 2020 Budget Hearings Calendar:
· Monday, June 24, begins at 9 a.m. (District Attorney, LDCFM, CJC, Infrastructure, and District Court.
· Tuesday, June 25, begins at 8:30 a.m. (Emergency Services, Sheriff, Economic Development, and Youth Services).
· Wednesday, June 26, begins at 8:30 a.m. (BHLC, Aging Services, Land and Animal Services, and Safety Net).

· Thursday, June 27, begins at 9 a.m. (Land Record and Taxation, Internal Services, Historical Services and RIT/Eudora EMS).
· Monday, July 1, begins at 8:30 a.m. (Deliberations).
· Tuesday, July 2, begins at 8:30 a.m. (Deliberations).

Information Items
· May 28 Tornado Response Update. The Long-Term Recovery Committee met on Tuesday, June 18. The focus was securing a contract for construction and demolition debris pick up. Keith Browning, Director of Public Works, and Jackie Waggoner, Purchasing Director, are working on an informal bid proposal that will meet FEMA’s specifications. We hope to award the contract after Friday, June 21. With assistance from the State, staff is also working to estimate the public costs associated with the event. FEMA has a threshold of $418,922.28 that must be met in order to be eligible for reimbursement. The group discussed how to case manage calls for assistance beyond debris removal. The subcommittee on financial assistance led by the Douglas County Community Foundation will help develop a strategy for case management.
· City of Lawrence Opportunity Zones. Sarah Plinsky, Interim County Administrator, was asked by Diane Stoddard with the City of Lawrence if the County was interested in having a representative participate with the City and the Lawrence Area Neighborhood Association on a taskforce for Opportunity Zones within the City of Lawrence. Opportunity Zones have been established at the federal level and are based on census-tract information to provide incentives for capital investment into needed areas. In Lawrence, those zones are from Massachusetts Street East to East Hills Business Park and around the University of Kansas. The incentives are capital gains tax forgiveness or deferral, and can be partnered with local incentives for investment. The City would like to go through a planning process to develop a prospectus for desired projects.

Open Board Appointments
· Community Corrections Board Advisory Board (Social Services)-1 position open
· Douglas County Food Policy Council (Local food system/Ag Producer) - 2 positions open
· JAAA Advisory Council-1 position open
· JAAA Board of Directors-1 position open
· Lawrence-Douglas County Advocacy Council on Aging-10 positions open

 

Derusseau adjourned the meeting at 6:07 p.m.

 
____________________________     ____________________________
 Michelle Derusseau, Chair                   Patrick Kelly, Vice-Chair
 
ATTEST:
 __________________________         ____________________________  
Jamie Shew, County Clerk                   Nancy Thellman, Member