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Commission Board Meeting on Wed, October 24, 2018 - 4:00 PM and 6:00 PM

Meeting Agenda: 

 

WEDNESDAY, OCTOBER 24, 2018
4:00 p.m.

CONSENT AGENDA
(1) (a)  Consider approval of Commission Orders;
 (b) Consider approval of Resolution to establish benefit district for Queens Road       (Charles Soules);

REGULAR AGENDA
(2) Study session on Behavioral Health System data (Bob Tryanski, Director of Behavioral Health Projects; Ava Trahan, Director, Data Analytics LMH Health; Dan Partridge, Public Health Director)

(3) KDOT presentation concerning status of SLT from Route 438 to US-59 highway and Supplemental Environmental Impact Statement process (Keith Browning)

 (4) (a) Consider approval of Accounts Payable (if necessary)  
 (b) Appointments  
 -Board of Zoning Appeals (1) positions 10/17
 -Building Code of Appeals Board (2) positions 12/16
 -Community Corrections Advisory Board (1) position open (edu); (1) 08/31/18
 -Fire District No. 2 (2) positions 
 -JAAA Advisory Council (2) position
 -JAAA Board of Directors (1) position 
 -Joint Economic Development Council (2) positions
 -Lawrence-Douglas County Advocacy Council on Aging (2) open positions
 -MPO Bicycle Advisory Committee (1) position
 -Mental Health Board (1) position 04/18
 -Property Crimes Compensation Board (1) position
 -Senior Resource Center (1) positon 12/31/18 
 (c)  Public Comment
 (d) Miscellaneous

RECESS

RECONVENE
6:00 p.m.
(5) Site plan, SP-18-00407, for construction of a 12,400 seed distribution warehouse, Grain Storage Structure, located on approximately 29.95 acres in the southwest corner of the intersection of E. 2100 and N. 200 Roads. Submitted by Acheson Properties, LLC, property owner of record. Mary Miller is the Planner.

(6)  Adjourn

Related Document(s): 
Meeting Location: 
County Courthouse
Street Address: 
1100 Massachusetts Street, Lawrence, Kansas 66044
Meeting Minutes: 

 

October 24, 2018

Thellman called the regular meeting to order at 4:00 p.m. on Wednesday, October 24, 2018 with all members present.

CONSENT AGENDA 10-24-18
Thellman moved approval of the following Consent Agenda:
►  Commission Order Nos. 18-045 and 18-046 (on file in the office the County Clerk);
►   Resolution No.18-27 consenting to the construction of certain improvements within the County by the City of Lawrence, Kansas for improvements to Queens Road from 6th Street to Eisenhower Drive; and
►  KDOT Agreement for Local Road Safety Plan.

Motion was seconded by Derusseau and carried 3-0.
 
BEHAVIORAL HEALTH STUDY SESSION 10-24-18
Bob Tryanski, Director of Behavioral Health Projects; Ava Trahan, Director, Data Analytics LMH Health; and Dan Partridge, Public Health Director, lead a study session on Behavioral Health System data.

Information included:
• Behavioral Health refers to mental health and mental illness, as well as, preventing or intervening in substance use disorders or other addictions.
• Nearly 1 in 4 Douglas County residents has been diagnosed with a depressive disorder.
• The second leading cause of death for Douglas County residents ages 18-44 is suicide.
• About 7.7% of Douglas County residents meet criteria for being heavy drinkers.
• Despite a wide network of agencies addressing behavioral health, about half of Douglas County residents present at the local emergency department for behavior health issues do not receive services or support elsewhere.
• How do we better share data in behavioral health system and share data between Bert Nash, LMH Health and DCCCA.
• What patients do our agencies have in common? Of the 1,700 Bert Nash patients, 511 DCCCA patients, and 3000+ people in the ER, there are 54 patients in common with all three agencies. It’s important to realize these 54 patients are high utilizers of care and treatment.
• 3% of care users make up the top 5 utilizers of services.
• We’ve added an Integrated Crisis Team and crisis beds at DCCCA.
• ICT team is embedded in the ER department as part of the Primary Care Model for immediate intervention and treatment. The goal is to divert patients from unnecessary hospital stays and increase engagement in community based outpatient treatments which will reduce unnecessary trips to the ER.
• Defined patient population as three populations: mental health, substance abuse disorder and co-occurring mental health and substance abuse (two things going on at once).
• Voluntary admissions are decreasing.
• Involuntary admissions were about 11 per month in 2017 and 2018.
• 41% of substance abuse arrive by ambulance.
• Average length of stay (ALOS) has seen a decrease of 1.4 hour reduction overall.
• Regional Alcohol & Drug Assessment (RADAC) care is 275 days average.
• Mental health counseling is the highest used service.
• 133% increase in detox at DCCCA between 2017-2018.
• We need a collective pool of data to get the real picture of the problem.
• We need to look at coordinating data, talk about psychiatry, have conversations on engaging homeless and serious mental illness, determine a clearer set of targets and goals, and look at needs.

Thellman opened the item for public comment.

James Dun, 936 Kentucky, stated intervention services need to be available 24/7 including holidays and weekends.

Tryanski responded that is very much a piece of the plan. To set up from 5 days a week with care coordination to 7 days and after hours.

 The next workshop will describe a system of health care and identify best practices. No action taken.

PUBLIC WORKS/KDOT PRESENTATION 10-24-18
Aaron Fritz, KDOT Road Design; and Robyn Arthur, HNTB, conducted a presentation to the Board on the status of the SLT from Route 438 to US-59 Highway and Supplemental Environmental Impact Statement process.

Discussion included upgrading the corridor to a four-lane freeway, the process of the study, explored funding mechanisms including adding a toll for road use, and the switch from Horizon 2020 to 2040 during the study may change land uses. Fritz stated KDOT is working with Scott McCullough, Director of Planning.

Fritz asked the public to submit any questions to slt-ks.org. He will be glad to setup a meeting or answer questions. There will be other public meetings and opportunities for public feedback.

Thellman opened the item for public comment. No comment was received.
No action was taken.
 
ACCOUNTS PAYABLE 10-24-18

Thellman moved to approve accounts payable in the amounts of $293,550.36 to be paid on 10/25/18, $1,800.20 paid on 10/22/18, and $982,846.59 paid on 10/18/18, Motion was seconded by Derusseau and carried 3-0.

APPOINTMENT 10-24-18
Thellman moved to appoint Gene Dorsey to a joint City/County seat on the Mental Health Board for a four-year term to expire 04/30/21. Motion was seconded by Derusseau and carried 3-0.

APPOINTMENT 10-24-18
Derusseau moved to appoint Jordan Olson to the Willow Springs Township Treasurer Position to fill the unexpired term of Don Broyles to expire in 2020. Motion was seconded by Thellman and carried 3-0.

RECCESS 10-24-18
At 5:35 p.m., the Board recessed until the 6:00 p.m. meeting.

RECONVENE 10-24-18
At 6:00 p.m., the Board returned to regular session.

PLANNING 10-24-18
The Board considered SP-18-00407, a Site Plan, for the construction of a 12,400 seed distribution warehouse, Grain Storage Structure, located on approximately 29.95 acres in the southwest corner of the intersection of E. 2100 and N. 200 Roads. The application was submitted by Acheson Properties, LLC, property owner of record. Mary Miller, Lawrence-Douglas County Metropolitan Planning Staff, presented the item.

Staff recommends approve of the above-described Site Plan based on the following findings of fact:

1. The proposed use is permitted in the district in which the property is located. This property is zoned A (Agricultural) District. This district permits a range of uses in addition to agriculture. The proposed use, a Grain Storage Structure, is permitted in the A District. If the grain storage structure were for the applicant’s use and the seeds were to be planted on his property, the use would be considered ‘Agriculture’ and would not require site planning. In this case, seeds are being brought in, stored, and then sold to others; therefore, the use does not meet the definition of Agriculture and site planning is required.

2. The proposed arrangement of buildings, off-street parking, access, lighting, landscaping, and drainage is compatible with adjacent land uses. The building will be located on the east side of the property and will take access from E. 2100 Road. A farm residence located to the east of E. 2100 Road will also takes access from E. 2100 Road. The traffic anticipated from this seed warehouse is similar to that of large agricultural facilities and should be compatible with the existing traffic on E. 2100 Road. Wall pack lighting will be used. Five LED light units will be mounted on the building at a height of approximately 8 feet. The lights will provide 2,277 lumens. This is less than the lumen equivalent of a 150 watt incandescent bulb, which is typically considered an acceptable lighting level that does not require full cut-off fixtures. The lighting level from these wall packs should be compatible with adjacent land uses. The building will be agricultural in appearance and will maintain the agricultural character of the area.

3.  The vehicular ingress and egress to and from the site and circulation within the site provides for safe, efficient and convenient movement of traffic not only within the site but on adjacent roadways as well. The original site plan proposed an access point on E. 2080 Road to the west. The County Engineer expressed concern with this option based on the narrow width of the roadway. Neighbors also expressed concern with the semi-truck traffic on the road and were concerned it could interfere with their use of the road. The building was relocated to the east side of the property so that access could be taken from E. 2100 Road to the east. The access on E. 2100 Road is a preferred option as E. 2100 Road is a wider road than E. 2080 and will be able to accommodate the semi-truck traffic better.

4. The site plan provides for the safe movement of pedestrians within the site. As this is a grain warehouse no pedestrian activity is expected.

5.  There is a sufficient mixture of grass, trees, and shrubs within the interior and perimeter (including public right-of-way) of the site so that the proposed development will be in harmony with adjacent land uses and will provides a pleasing appearance to the public. Any part of the site plan not used for building, structures, parking or access ways shall be landscaped with a mixture of grass, trees, and shrubs. The Zoning Regulations do not specify a required amount of landscape material (trees and shrubs) so this is typically determined on a case-by-case basis. Landscaping is typically used with parking areas or buildings to provide a more pleasing appearance. However, the litter and seeds from the additional landscaping may create issues with the seed storagtherefore, the landscaping requirements have been waived for seed storage facilities. No street trees or buffering landscaping is required. The majority of the site will be used for agricultural purposes and the seed warehouse is agricultural in nature and appearance; therefore, the lack of landscaping should not have a detrimental impact on the area.

6.  All outdoor trash areas are screened. A dumpster is proposed on the west side of the building. This will be screened from E. 2100 Road by the building. The dumpster will be separated from E. 2080 Road and N. 2100 Road by approximately 630 feet and 680 feet of agricultural land (respectively). Based on the location of al screening is required.

Thellman opened the item for public comment. No comment was received.

Thellman moved to approve Site Plan, SP-18-00407, for construction of a 12,400 seed distribution warehouse, Grain Storage Structure, located on approximately 29.95 acres in the southwest corner of the intersection of E. 2100 and N. 200 Roads. Motion was seconded by Gaughan and carried 3-0.

Thellman moved to adjourn the meeting. Motion was seconded by Derusseau and carried 3-0.

 
____________________________  ____________________________
 Nancy Thellman, Chair                     Michelle Derusseau, Vice-Chair
 
ATTEST:
 ____________________________ _____________________________  
Jamie Shew, County Clerk                Mike Gaughan, Member