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Commission Board Meeting on Mon, April 26, 2004 - 8:30 AM

Meeting Information: 


      -Pledge of Allegiance



      (1)    (a)   Consider approval of  Commission Orders

               (b)   Consider approval of purchase of used track loader (Jackie Waggoner)



      (2)    Consider approval of FY2005 Community Corrections Comprehensive Plan (Ron Stegall)


      (3)    Consider approval of Homeland Security Grant Funds Expenditure Request (Paula Phillips)


      (4)    Work session to discuss proposed amendments to subdivision regulations to include park service area standards and wastewater and water plat review criteria (Brad Hauschild)


      (5)    Other Business

(a)   Consider approval of Accounts Payable (if necessary)

(b)   Appointments

(c)   Miscellaneous

Meeting Location: 
County Courthouse
Street Address: 
1100 Massachusetts St, Lawrence, KS 66044, USA
Meeting Minutes: 

Jones called the meeting to order at 8:35 A.M. on Monday, April 26, 2004 with all members present. The Pledge of Allegiance was recited.

Johnson moved approval of the following Consent Agenda:

  • Approved Commissioners Order Nos. 5235 and 5236. Orders are on file in the office of the County Clerk; and
  • Confirm the purchase of one (1) used 2003 track loader in the amount of $150,000 (less $5,000 trade-in) from Martin Tractor.

Motion was seconded by Jones and carried unanimously.

On April 19, 2004, the Board discussed a request to utilize FFY 2003 Homeland Security Grant Funds to replace the existing local mobile command center. The Board tabled approval requesting additional information. Paula Phillips, Director of Emergency Management, explained the current command vehicle is a 1983 converted school bus which had 83,000 miles when it was purchased in 1996. Among other problems, the floor is rusting and the plumbing needs to be replaced. Phillips explained that a committee prioritized a list of needs and the command vehicle was number one (1) on the list. If there are monies left over, the committee will take a look at what's left and prioritize from there. Phillips requested authorization to purchase one (1) Command Center from Brown Cargo Band in the amount of $240,000, utilizing the Homeland Security Grant Funds.

McElhaney asked Phillips to explain the various types of events the command center was used for. Phillips explained it was used for events such as apartment complex fires; downtown fires; crime scenes; the Douglas County Fair; The Maple Leaf Festival; bicycle and road races; triathlon events; and Wells Overlook for Amateur Radio Field Day. McElhaney then asked to see a copy of the log book. He stated that it seems to be more of a pleasure bus than an incident response vehicle.

Phillips explained that it used as a communications vehicle at road races in case participants are injured or a triage point where they can be met - more typically used as a coordination center.

Jones questioned why the organizers weren't responsible for providing communications. Phillips responded that the requests come through the Amateur Radio as part of their public service. Jones asked whether the County was reimbursed for the cost of personnel and use of the bus. Phillips stated they used volunteers and did not reimburse the cost of fuel.

McElhaney asked whether any counties were going in together to purchase a unit or units. Phillips explained that was difficult to do as each vehicle has specific purposes. Coordination with other jurisdictions was not explored since the money cannot be utilized for that purpose. Also, if the vehicle is in another county, it adds to response time.

Mark Bradford, Deputy Chief of the Lawrence-Douglas County Fire & Medical Department, stated that in the case where a tornado would hit multiple counties, it would be difficult to determine who has the rights to the vehicle.

Phillips explained that if the grant money is not used, it will go back to the State and will be reallocated to other counties.

Jones asked how many vendors make this type of vehicle. Bradford responded that there were many authorized throughout the country. However, only a few were authorized for this grant.

Phillips added that the State of Kansas has approved vendors and there would not be a need to waive the County's bid requirement of the Purchasing Policy.

McElhaney requested that this item be tabled until Monday, May 3 in order to give the Commission an opportunity to review the documents provided just before the meeting. No action was taken.

Ron Stegall, Director of Community Corrections, presented the FY 2005 Community Corrections Comprehensive Plan. Jones made a motion to approve the Community Corrections Act Application for FY 2005 Grant Funds - July 1, 2004 to June 30, 2005. Motion was seconded by Johnson and carried unanimously.

PLANNING 04-26-04
Brad Hauschild, staff member of the Lawrence-Douglas County Metropolitan Planning Department, discuss proposed amendments to the Subdivision Regulations to include Water/Wastewater review requirements and park service area standards. Linda Finger, Director of the Lawrence-Douglas County Metropolitan Planning Department, was also present. After discussion, Johnson made a motion to approve Resolution No. 04-19, a Joint Ordinance/Resolution of the City of Lawrence, Kansas and the Board of County Commissioners of Douglas County, Kansas, amending the Joint Subdivision Regulations, Chapter 21 of the "Code of the City of Lawrence, Kansas, 2001," and Amendments Thereto, Specifically Amending Water/Wastewater Requirements and Park Service Area Standards. Motion was seconded by Jones and carried unanimously.

Johnson moved approval of accounts payable in the amount of $289,032.62 to be paid 04/26/04; payroll in the amount of $585,281.72; and electronic funds transfers in the amounts of $43,229.59 for FICA and $34,728.54 for KPERS to be paid 04/16/04. Motion was seconded by Jones and carried unanimously.

Johnson made a motion to reappoint David Johnson, Executive Director of the Bert Nash Center, to the Community Corrections Advisory Board for a two-year term which shall expire on May 31, 2006. Motion was seconded by McElhaney and carried unanimously.

Johnson made a motion to reappoint Judy Culley, Director of The Shelter, Inc., to the Community Corrections Advisory Board for a two-year term which shall expire on April 30, 2006. Motion was seconded by McElhaney and carried unanimously.

Jones made a motion for adjournment; Johnson seconded and the motion carried unanimously.


______________________________ ________________________________
Charles Jones, Chairman   Bob Johnson, Member


______________________________ ________________________________
Patty Jaimes, County Clerk  Jere McElhaney, Member