- Pledge of Allegiance
- Consider approval of minutes of November 17, November 19, December 15, 2003, and January 12, 2004
(1) (a) Consider approval of Commission Orders
(b) Consider the purchase of utility vehicle for Public Works (Jackie Waggoner)
(c) Consider approval of Annual Noxious Weed Management Plan (Keith Browning)
(d) Consider approval of Annual Noxious Weed Eradication Progress Report 2003 (Keith Browning)
(e) Consider approval to solicit bids for application of dust palliative material at houses and entrances along Lecompton Township roads east of Route 1029 in conjunction with Project No. 23 C-3688-01, Route 1029 Improvements (Keith Browning)
(2) Consider recommendations for developing phased preservation plan for Douglas County Courthouse (Craig Weinaug)
(3) Consideration of Dust Palliative Program Policies for 2004 (Keith Browning)
(4) Consider revision to County commercial fireworks display regulations, clarifying approval process for fireworks displays in unincorporated areas of the county.
(5) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(d) Public Comment
JANUARY 21, 2004
Jones called the meeting to order at 6:34 P.M. on Wednesday, January 21, 2004, with all members present. Also present was student representative Casandra Woosley. The Pledge of Allegiance was recited.
Johnson moved approval of the minutes of November 17 and December 15, 2003 and the minutes of November 19, 2003, as amended and January 12, 2004, as amended. Motion was seconded by Jones and carried unanimously.
CONSENT AGENDA 01-21-04
Johnson moved approval of the following Consent Agenda:
- Approve Commissioners Order Nos. 5205, 5206, and 5207. Orders are on file in the office of the County Clerk;
- Note receipt of fee reports for the month of December 2003;
- Approve the purchase of one (1) 2004 Ford Explorer in the amount of $24,432 from Shawnee Mission Ford for use by Public Works' Operations Division Manager and authorize the transfer of the Operations Division's current vehicle to be used by the Public Works' Engineering/Administration division to replace a vehicle that was recently totaled;
- Approve the Annual Noxious Weed Management Plan;
- Approve the 2003 Annual Noxious Weed Eradication Progress Report; and
- Authorize the solicitation of bids for 21,400 linear feet (4.05 miles) of dust palliative treatment in front of entrances and at railroad crossings on the following Lecompton Township roads east of Route 1029 and north of Route 438: E 800, E 850, E 900, N 1851 Diagonal, and N 2050/N 2000 (Scenic River Road); and authorize the solicitation of bids to re-treat 21,820 linear feet (4.13 miles) along E 500 Road and N 1850 Road west of Route 1029.
Motion was seconded by McElhaney and carried unanimously.
PUBLIC WORKS 01-21-04
The Board discussed the dust palliative program policies for 2004. Keith Browning, Director of Public Works/County Engineer, was present for the discussion. Browning recommended that a user-fee dust palliative program for county residents living adjacent to rock surfaced roads be made available. In past years, Douglas County has brokered this program with residents paying for the actual cost of material used plus an administrative fee to help absorb our inspection and administrative costs. In the past, property owners participating in the pro gram were also charged a fee to help cover the cost of preparing the road for the dust palliative application. A road preparation cost of $0.25/linear foot was added to the material cost of $0.50/linear foot for a total variable cost of $0.75/linear foot of roadway treated. In addition, the administrative fee was fixed at $45/application. In 2003, the material fee of $0.50/l.f. allowed for an initial application of 0.30 gal/square yard followed by a second application of 0.13 gal/S.Y. It is anticipated that the material cost for magnesium chloride will remain close to last year's cost so that similar application rates will be possible. The material fee also covers the cost of water used in preparing the road for treatment.
Browning recommended to solicit alternate bids for both magnesium chloride and calcium chloride. It is anticipated that again this year magnesium chloride will be much cheaper. All the evidence indicates that, given identical conditions, magnesium chloride is just as effective as calcium chloride. It is intended to set a mid- March deadline for residents to turn in applications to be included in this year's dust palliative program. Bid documents would then be prepared and distributed with a bid opening in late March. A bid recommendation would then be presented to the Board and the first application of the dust palliative would tentatively occur between May 4th and May 14th.
Johnson made a motion to grant permission to continue the brokerage of a dust palliative program with an up front use fee of $0.75/linear foot ($0.50/l.f. for dust palliative material and an additional $0.25/l.f. user fee to cover road preparation costs), plus an administrative fee of $45/applicant; and grant permission to advertise for bidders once the application process has been completed. Motion was seconded by McElhaney and carried unanimously.
PUBLIC WORKS 01-21-04
Keith Browning, Director of Public Works/County Engineer, advised the Board that he has been in contact with the Wakarusa Township officials regarding E1200 Road -- Kasold Drive extended south. Wakarusa Township is interested in chip sealing this road with the front end costs to be shared with the County. It was the consensus of the Board that Browning be authorized to negotiate a contract with Wakarusa Township for future approval by the Board.
MISCELLANEOUS & ZONING 01-21-04
The Board discussed a proposed resolution imposing permitting requirements and regulations on fireworks displays. This issue was raised last year because an entity conducted a fireworks display on July 5th without having obtained a permit from the Board of County Commissioners. The fireworks display sponsor had, however, obtained the permission of the Chief of the relevant township fire department. Section 6-202 of the Douglas County Code currently prohibits all fireworks on any day other than July 2, 3, or 4 of any year. This could be interpreted to prohibit fireworks displays on days other than these three days. Section 6-304 of the proposed resolution makes it clear that a fireworks display is legal on days other than July 2, 3, or 4 if the appropriate permit is obtained. Johnson recommended that the appropriate permit should be obtained from the County Commission with the consent of the township fire chief. The feasibility of charging a permitting fee and proof of licensure was also discussed. Staff was directed to develop a permitting process as recommended by Johnson.
The Board discussed preservation and maintenance of the Douglas County Courthouse. Craig Weinaug, County Administrator, explained that Donald G. McMican with DGM Consultants was administratively hired to advise the County on the initial work conducted this past summer. As a part of this work, the current condition of the building's masonry detail was photographically documented which will be needed as a plan to renovate and preserve what we have is developed. Portions of the structure that could pose a safety risk have also been identified and necessary steps to eliminate the risks have been taken. The next step would be to contract with a structural engineer with experience and expertise with old stone buildings to develop a detailed plan for preservation and maintenance of the masonry of the Courthouse. Jones made a motion to authorize staff to solicit proposals for professional services related to the preservation of the County Courthouse. Motion was seconded by Johnson and carried unanimously.
ACCOUNTS PAYABLE 01-21-04
Johnson moved approval of accounts payable in the amounts of $318,881.75 to be paid 01/20/04 and $820,987.25 to be paid 01/26/04; and accounts payable manual checks in the amount of $100.00. McElhaney seconded and the motion carried unanimously.
Johnson made a motion to appoint Grant Eichhorn, 1403 N 680 Road, Lawrence, KS to the Lawrence-Douglas County Metropolitan Planning Commission to fill the unexpired term of Sue Pine, who has resigned. Mr. Eichhorn's term will expire 5/31/06. Motion was seconded by McElhaney and carried unanimously.
McElhaney made a motion to adjourn; Johnson seconded and the motion carried unanimously.
Charles Jones, Chairman Bob Johnson, Member
Patty Jaimes, County Clerk Jere McElhaney, Member