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Commission Board Meeting on Mon, November 24, 2003 - 9:00 AM

Meeting Information: 
  • Convene
  • Pledge of Allegiance

CONSENT AGENDA
 (1) (a) Consider approval of  Commission Orders
(b) Notice to Townships (Patty Jaimes)
(c) Consider approval of 2004 Holidays (Pam Madl)

REGULAR AGENDA
 (2) Discussion of Petition for Attachment of Land to Rural Water District #4 (John Nitcher)

 (3) Consider Internet auction as method of disposal (Jackie Waggoner)

 (4) Consider recommendation of purchase of dump trucks (Jackie Waggoner)

 (5) Consider approval of recommendation of fuel contract (Jackie Waggoner)

 (6) Review and approve FY2005 JJA Prevention and Intervention Grant (Pam Weigand)

 (7) Other Business
  (a) Consider approval of Accounts Payable (if necessary)
  (b) Appointments
  (c) Miscellaneous
(d) Public Comment 

 (8) Adjourn

Related Document(s): 
Meeting Location: 
County Courthouse
Street Address: 
1100 Massachusetts St, Lawrence, KS 66044, USA
Meeting Minutes: 

Johnson called meeting to order at 9:03 A.M. on Monday, November 24, 2003, with all members present. The Pledge of Allegiance was recited.

CONSENT AGENDA 11-24-03
McElhaney moved approval of the following Consent Agenda:

  • Approve Commissioners Order No. 5175, 5176, 5178, 5179, and 5180. Orders are on file in the office of the County Clerk;
  • Authorize Notice to Townships for cereal malt beverage licenses to Eudora Township for James Bigger, d/b/a Eudora Riverview Golf and Willow Springs Township for Baldwin Junction Enterprises;
  • Note receipt of fee reports for the month of October; and
  • Approve the following 2004 Holiday Schedule:

    New Year's Day Thursday, January 1
    Martin Luther King Day Monday, January 19
    Memorial Day Monday, May 31
    Fourth of July Monday, July 5
    Labor Day Monday, September 6
    Thanksgiving Thursday-Friday, November 25-26
    Christmas Friday, December 24
    Two (2) Personal Discretionary Days

Personal Discretionary Day:
Eligibility: Employee's status must be permanent full time, permanent part time, or special project, with an employment date on or before October 1, 2004.
Definition: One (1) normal work day
Scheduling: Must be taken all at one time (may not be split into hours). Must be scheduled in advance through the employee's supervisor and according to departmental procedures. Must be utilized during the calendar year 2004 and PRIOR to December 19, 2004.

Motion was seconded by Jones and carried unanimously.

PURCHASING 11-24-03
The Board considered the possibility of allowing Internet auction as a method of disposal. Jackie Waggoner, Purchasing Agent, was present for the discussion. Waggoner explained that E-Surplus Auction was created exclusively for public agencies, private schools and universities as a comprehensive tool to dispose of surplus electronically. Jones made a motion to wave the Purchasing Policy to allow Internet auction as a method of disposal. Motion was seconded by McElhaney and carried unanimously.

PURCHASING & PUBLIC WORKS 11-24-03
The Board discussed bids received for the purchase of two (2) heavy duty tandem dump trucks, two (2) snow plows, and two (2) spreaders for the Public Works Department -- Operations Division. Jackie Waggoner, Purchasing Agent, explained that KCR International, Inc. provided the low bid for the equipment to be purchased and a high trade-in of $12,000 on the 1993 Ford dump truck. Rusty Eck Ford submitted the high trade-in of $7,000 on the 1988 Peterbuilt dump truck. Waggoner recommended that the county pursue E-Surplus Auction as the method of disposal for the two (2) trade-ins. McElhaney made a motion to accept the low bid received from KCR International Trucks, Inc. in the amount of $204,518 and authorize the utilization of E-Surplus Auction for disposal of the two (2) trade-ins. Motion was seconded by Jones and carried unanimously.

PURCHASING 11-24-03
The Board then discussed bids received for the County's fuel contract. Jackie Waggoner, Purchasing Agent, explained that due to unforseen changes to our current fuel contract, bids were recently solicited for a new fuel contract instead of renewing the current contract. Bids were received from Capital City Oil and Fuelman of Mid America with Capital City Oil providing the low bid. However, Capital City Oil has only one location which is a convenience issue for the Sheriff's Office and Youth Services. Capital City Oil has expressed a willingness to install above-ground fuel tanks at location(s) more convenient for their use. Issues to be considered would be zoning and security. McElhaney made a motion to accept the low bid received from Capital City Oil; Jones seconded and the motion carried unanimously.

YOUTH SERVICES & GRANTS 11-24-03
The Board discussed the FY 2005 7th Judicial District Juvenile Justice Authority Grant Application Summary. Pam Weigand, Director of Youth Services, was present for the discussion. Weigand explained that the Planning Team Executive Committee and Douglas County Youth Services staff completed the initial grant review process for the Advisory as they have in years past. The Executive Committee members participating were Bethany Daniels, District Attorney's Office; Judy Culley, The Shelter, Inc.; Ed Brunt, Lawrence Police Department; Trudy Rice, Kansas State Research and Extension Office; and Melissa Boisen. The Executive Committee members interviewed all of the applicant agencies in early November. The applicant agencies were notified of the Committee's preliminary funding recommendations and were advised of their ability to appeal to the Executive Committee. One request for appeal was received from Bert Nash Mental Health Center for the Working to Recognize Alternative Possibilities Program. Following the appeal hearing, it was the decision of the Executive Committee to make no adjustments to preliminary funding recommendations. The following table outlines the Board's recommendations:

7th Judicial District Juvenile Justice Authority
Grant Application Summary FY 2005

Applicant

Agency

Program

FY 2004

Award

FY 2005 Request

FY 2005 Recommended

Bert Nash Mental Health Center

Working to Recognize Alternative Possibilities (WRAP)

$45,435.00

$45,445.00

$21,081.00

Big Brothers and Big Sisters

Partnership with Youth

$9,176.00

$9,937.00

$7,280.00

Boys And Girls Club of Lawrence &

Unified School District 497 (Lawrence)

After School Programming

$9,720.00

$100,000.00

$44,957.00

$17,725.00

K.U. Center for Research Inc.

KU Truancy Prevention & Diversion Program

$7,475.00

$10,400.00

$10,400.00

Mother to Mother of Douglas County

Dad's Time

$3,327.00

$3,527.00

$3,527.00

Unified School District 348 (Baldwin)

Tutoring for School Success

$9,804.00

$9,804.00

$9,804.00

Unified School District 348 (Baldwin)

Bulldog Den (Jr High)

$8,045.00

$8,045.00

$8,045.00

Van Go Mobile Arts

Jobs in the Arts Make Sense (JAMS)

$13,662.00

$39,100.00

$17,595.00

Douglas County Citizen Review Board (CRB)

JO CRB

$13,000.00

$18,897.00

$14,352.00

Douglas County Youth Services

Detention Day School

$33,499.00

$35,163.00

Transfer to GS

DCCCA

Juvenile Outpatient Treatment

$17,127.00

$17,127.00

$17,127.00

Family Enhancement of Community Living Opportunities

Family Enhancement

$29,380.00

$29,707.00

$29,707.00

Prevention/Intervention Sub Total

$217,375.00

$327,152.00

$183,875.00

Douglas County Youth Services

Case Management

$103,689.00

Determined by JJA

$103,689.00

The Shelter Inc.

JIAS

$155,700.00

$155,700.00

Douglas County Youth Services

JISP

$213,740.00

Douglas County Youth Services

JISP with Day School Sanction Program

Transfer

$247,239.00

Core Services Sub Total

$473,129.00

$506,628.00

Total

$690,504.00

$690,503.00

Jones made the suggestion that the Executive Committee be appointed by the County Commission in the future. He directed staff to review his suggestion and report back to the Commission before the budget hearings, if appropriate. Johnson then made a motion to approve the 7th Judicial District Juvenile Justice Authority Prevention/Intervention Funding Application for FY 2005 as outlined above. Motion was seconded by Jones and carried unanimously.
 
RURAL WATER & PLANNING 11-24-03
The Board discussed the Petition for Attachment of Land to Rural Water District #4. John Nitcher, attorney, was present for the discussion. This item was previously discussed on April 16, 2003 and July 9, 2003 and postponed until action had been taken on the expansion of the Urban Growth Area. At its meeting on May 28, 2003, the Planning Commission forwarded the following formal comment on the proposed expansion with the recommended inclusion of the following conditions:

1. Undeveloped properties in the enlargement area and within the 3-mile planning boundaries of Lawrence, Eudora and Baldwin shall be platted before receiving new water meters or service lines from RWD #4;
2. RWD #4 waives their statutory right to compensation for infrastructure and meters located on lands within the island annexations and annexed by the City that meet all of the following conditions:
a. The lands are within the 3-mile planning boundary of an incorporated city of Douglas County;
b. Properties not provided water service by RWD #4 as of the date of the district service area adjustment; and
c. Meters and/or other infrastructure are not reusable by the City upon annexation.
3. RWD #4 will not waive compensation rights for any properties currently receiving service from RWD #4, regardless of the property's location within or outside the 3-mile planning boundary of any incorporated city; and
4. RWD #4 and the City will negotiate a fair market price for compensation to be paid to RWD #4 for meters and/or other infrastructure that is reusable by the City when upon annexation.

Johnson proposed that Condition 1 be stricken. Jones and McElhaney were in agreement. After discussion, Johnson made the motion to approve the Petition for Attachment of Lands to Rural Water District No. 4 subject to the following conditions:

1. RWD #4 waives their statutory right to compensation for infrastructure and meters located on lands within the island annexations and annexed by the City that meet all of the following conditions:
a. The lands are within the 3-mile planning boundary of an incorporated city of Douglas County;
b. Properties not provided water service by RWD #4 as of the date of the district service area adjustment; and
c. Meters and/or other infrastructure are not reusable by the City upon annexation.
2. RWD #4 will not waive compensation rights for any properties currently receiving service from RWD #4, regardless of the property's location within or outside the 3-mile planning boundary of any incorporated city; and
3. RWD #4 and the City will negotiate a fair market price for compensation to be paid to RWD #4 for meters and/or other infrastructure that is reusable by the City when upon annexation.

Motion was seconded by Jones and carried unanimously.

ACCOUNTS PAYABLE 11-24-03
Jones moved approval of lump sum merit payroll in the amount of $80,474.04 and electronic funds transfers in the amounts of $6,166.99 for FICA and $2,594.85 for KPERS to be paid 11/21/03. Motion was seconded by McElhaney and carried unanimously.

Johnson moved for adjournment. Jones seconded and the motion carried.
_____________________________ _____________________________
Bob Johnson, Chairman Jere McElhaney, Member

ATTEST:

_______________________________ ________________________________
Patty Jaimes, County Clerk Charles Jones, Member