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Commission Board Meeting on Mon, November 3, 2003 - 12:00 PM

Meeting Information: 
  • Luncheon meeting with District Court Judges
Meeting Location: 
County Courthouse
Street Address: 
1100 Massachusetts St, Lawrence, KS 66044, USA
Meeting Minutes: 

Johnson called meeting to order at 9:00 A.M. on Monday, November 3, 2003, with all members present. The Pledge of Allegiance was recited.

McElhaney moved approval of the minutes of October 22, 27, as amended, and 29, 2003.  Motion was seconded by Jones and carried unanimously.

Johnson moved approval of the following Consent Agenda:

  • Approve Commissioners Order No. 5168. Order is on file in the office of the County Clerk.

Motion was seconded by McElhaney and carried unanimously.

The Board discussed bids received for interior and exterior signs for the Douglas County Courthouse and Judicial & Law Enforcement Center. Jackie Waggoner, Purchasing Agent, was present for the discussion. Luminous Neon submitted the low bid in the amount of $25,476.50. Waggoner explained that the four exterior signs are scheduled for a historical review on November 20 and the sign variance is scheduled for December 4. As a result of the review, there may be mandated changes that would alter the original designs. If changes become necessary, authorization to negotiate with the awarded contractor would be necessary. Based on available funds in the Special Buildings Fund, Waggoner recommended awarding the entire contract with a contingency of ordinance approval on the exterior signs. McElhaney stated that he was not in favor of the design nor the fee. Jones stated that he believed the signs are needed. It was the consensus of the Board to table approval until after the historical review on November 20, 2003.

The Board then considered acquisition of vehicles for the Drug Enforcement Unit. Jackie Waggoner, Purchasing Agent, presented this item. Sergeant Tarik Khatib, was also present for the discussion. The Drug Enforcement Unit (DEU) has been under contract with Laird Noller for the past two years for the lease of five (5) vehicles at a cost of $395 per vehicle per month, or $23,700 annually. In the process of renewing the contract, Laird Noller indicated they would have to raise the cost to $495, increasing the annual cost to $29,700. The Sheriff and the Chief of Police propose that used vehicles be purchased. Since the vehicles are used for the purpose of undercover work, used vehicles would allow them to have a variety of styles and be less conspicuous in their line of work. The City of Lawrence has contributed $30,000 for the purchase of two (2) used vehicles. The Sheriff budgets $16,000/year to lease the vehicles and the remaining expenses have been paid through drug forfeiture funds. The Sheriff prefers to maintain the $16,000 in the budget to be used for maintenance expenses and future replacements. Drug seizure money is available to purchase the remaining three (3) vehicles. The Sheriff is prepared to spend a maximum of $36,000 for the three (3) vehicles. McElhaney expressed concerns regarding the cost of the used vehicles. Jones made a motion to waive the Purchasing Policy and authorize staff to purchase three (3) used vehicles at a total cost of $36,000. Johnson seconded and the motion carried 2-1 with McElhaney opposed.

Johnson moved approval of the fifteen (15) Out-District College Tuition Statements in the amount of $131,238. Jones seconded and the motion carried 2-1 with McElhaney opposed.

McElhaney moved approval of accounts payable in the amount of $174,899.18 to be paid 11/03/03; accounts payable manual checks in the amounts of $224.56 and $4,157.56; payroll in the amount of $551,936.36; and electronic funds transfers in the amounts of $42,255.96 for FICA, $31,659.46 for KPERS, $246.29 for KPERS, and $305.60 for KPERS to be paid 10/31/03. Jones seconded and the motion carried unanimously.

Jones made a motion to reappoint J. Stewart, P.O. Box 3008, Lawrence, KS, to the Board of Zoning Appeals to an additional three-year term which shall expire 10/31/06. Motion was seconded by Johnson and carried unanimously.

Term limits on various boards was discussed. It was the consensus of the Board to direct staff to prepare a resolution setting term limits on Boards.

Jones moved for adjournment.  McElhaney seconded and the motion carried.

_____________________________ _____________________________
Bob Johnson, Chairman                         Jere McElhaney, Member


_____________________________ _____________________________
Patty Jaimes, County Clerk                    Charles Jones, Member