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Commission Board Meeting on Mon, June 30, 2003 - 8:30 AM

Meeting Information: 


  • Convene

  • Pledge of Allegiance

  • Consider approval of minutes of June 23, and June 24, 2003

CONSENT AGENDA
 (1) (a) Consider approval of  Commission Orders
(b) Consider approval of Construction Engineering Force Account Proposal (LPA) for Project No. 23C-3688-01/Route 1029 Construction Project (Keith Browning)
(c) Consider Contract(s) for Highway Purposes for Project No. 23C-3688-01, County Route 1029, E 600 Road (Keith Browning)


REGULAR AGENDA
 (2) Consider adoption of city county agreement to provide for the city improvement of O'Connell Road


 (3) Consider new copier solution (Jackie Waggoner)


 (4) Consider approval of resolution establishing a permanent speed limit on a portion of E 400 Road (Keith Browning)


 (5) Budget Hearings


 (6) Other Business
  (a) Consider approval of Accounts Payable (if necessary)
  (b) Appointments
  (c) Miscellaneous
  (d) Public Comment 


 (7) Adjourn

Related Document(s): 
Meeting Location: 
County Courthouse
Street Address: 
1100 Massachusetts St, Lawrence, KS 66044, USA
Meeting Minutes: 

Johnson called meeting to order at 8:36 A.M. on Monday, June 30, 2003, with all members present. The Pledge of Allegiance was recited.


Jones moved approval of the minutes of June 23 and June 24, 2003. Motion was seconded by McElhaney and carried unanimously.


CONSENT AGENDA 06-30-03
Jones moved approval of the following Consent Agenda:



  • Approve Commissioners Order No. 5146. Order is on file in the office of the County Clerk;

  • Approve Construction Engineering Force Account Proposal (LPA) for Project No. 23C-3688-01/Route 1029 Construction Project in the amount of $162,827.44; and

  • Approve Contract(s) for Highway Purposes for Project No. 23C-3688- 01, County Route 1029, E 600 Road.

McElhaney seconded and the motion carried unanimously.


AGREEMENTS 06-30-03
The Board discussed a Cooperation Agreement between the City of Lawrence and Douglas County concerning the engineering design and construction of O'Connell Street Improvements. It was the consensus of the Board to table further discussion until the contract has been reviewed by Evan Ice, County Counselor. No action was taken.


PURCHASING & AGREEMENTS 06-30-03
The Board discussed copiers for the County. Jackie Waggoner, Purchasing Agent, explained that in March 2003, the Board approved a 12-month rental agreement (including maintenance) for thirteen (13) copiers with Logan Busi ness, and maintenance of the existing thirty-one (31) copiers with Century United. The estimated annual cost for this agreement was $38,081 (Logan Business -- $24,119; and Century United -- $13,962). These costs did not include the Law Library or Community Corrections. Funding for these two copiers would come from another source. During the process of finalizing the agreement and preparing for installation, Logan Business asked to withdraw their proposal. In exploring our option to address equipment needs and the budget shortfall, informal bids were again solicited. Savin Corporation and Century United are the only two authorized for service of our existing copiers. Century United's bid provided the lowest cost -- $51,729.87; however, all of the equipment proposed is refurbished and did not meet all of the requirements. Waggoner then recommended the acceptance of the bid received from Savin Corporation in the amount of $54,561.31. Jones made a motion to accept the bid from Savin Corporation in the amount of $54,561.31. Motion was seconded by McElhaney and carried unanimously.


PUBLIC WORKS & RESOLUTIONS 06-30-03
The Board considered approval of a resolution establishing a twenty-five (25) miles per hour maximum speed limit on a portion of E 400 Road in Kanwaka Township. Keith Browning, Director of Public Works/County Engineer, was present for the discussion. Browning explained that temporary speed limits were established on E 400 Road and N 1700 Road during construction of the Route 442 safety improvements project. The speed limits were to be removed at the conclusion of the Route 442 project. Kanwaka Township has requested that the 25 mph speed limit on E 400 Road from Route 442 north 0.6 miles be made permanent. The 35 mph speed limit on E 400 Road from this point north would be removed, as would the speed limits on N 1700 Road. This section of E 400 Road is very narrow and hilly with several residential entrances. The character of this roadway section is different than other township roads in the vicinity. An unfamiliar driver may not recognize the changing roadway characteristics prior to entering the section, and therefore may not adequately adjust their speed without the speed limit regulation. Browning recommended approval of the resolution. McElhaney made a motion to approve Resolution No. 03-15 establishing the twenty-five (25) miles per hour maximum speed limit on a portion of E 400 Road in Kanwaka Township. Motion was seconded by Jones and carried unanimously.


BUDGET 06-30-03
The Board conducted budget hearings. No action was taken.


ACCOUNTS PAYABLE 06-30-03
Jones moved approval of accounts payable in the amount of $269,136.80 to be paid 6/30/03; accounts payable manual checks in the amount of $1,071.40; payroll in the amount of $584,508.42; and electronic funds transfers in the amounts of $43,263.30 for FICA and $33,998.23 for KPERS to be paid 6/27/03. McElhaney seconded and the motion carried unanimously.


McElhaney moved for adjournment; Jones seconded and the motion carried unanimously.


______________________________ ________________________________
Bob Johnson, Chair                                 Jere McElhaney, Member


ATTEST:


______________________________ ________________________________
Patty Jaimes, County Clerk                    Charles Jones, Member