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Commission Board Meeting on Mon, April 7, 2003 - 9:00 AM

Meeting Information: 


  • Convene

  • Pledge of Allegiance

  • Consider approval of minutes of October 23, November 25, December 11, December 23, 2002, January 6, January 8, and January 13, 2003.

PROCLAMATION



  • Proclaim the week of April 7-13, 2003 as "Public Health Week" (Kathy Colson)

CONSENT AGENDA
 (1) (a) Consider approval of  Commission Orders
  (b) Consider approval of 2002 Township Annual Reports (Debra Sparkes)


REGULAR AGENDA
 (2) Consider approval of recommendation to purchase copier/scanner/printer (Jackie Waggoner)


 (3) Consider approval of dust palliative bids (Keith Browning)


 (4) General discussion of 2004 County budget (no backup)


 (5) Other Business
  (a) Consider approval of Accounts Payable (if necessary)
  (b) Appointments
  (c) Miscellaneous
  (d) Public Comment 


 (6) Adjourn

Related Document(s): 
Meeting Location: 
County Courthouse
Street Address: 
1100 Massachusetts St, Lawrence, KS 66044, USA
Meeting Minutes: 

Chairman Johnson called the meeting to order at 9:04 A.M. on Monday, April 7, 2003.  All members were present. The Pledge of Allegiance was recited.


Jones made a motion to approve the minutes of October 23, November 25, December 11, December 23, 2002, January 6, January 8, and January 13, 2003.  McElhaney seconded and the motion carried unanimously.


PROCLAMATION 04-07-03
Kathy Colson read a Proclamation proclaiming the week of April 7-13, 2003 as "Public Health Week" in Douglas County. McElhaney made a motion to adopt the Proclamation as read, seconded by Jones and carried unanimously.


CONSENT AGENDA 04-07-03
Jones made a motion to approve the following Consent Agenda:



  • Approve Commission Order Nos. 5129 & 5130. Orders are on file in the office of the County Clerk; and

  • Approve the 2002 Township Annual Reports.

Motion was seconded by McElhaney and carried unanimously.


PURCHASING 04-07-03
The Board discussed bids received for the purchase of one (1) wide format copier. Jackie Waggoner, Purchasing Agent, explained that this would replace an existing copier in the Public Works Department. This equipment will also address needs in the Appraiser's Office, Register of Deeds, Zoning and Public Works. Proposals were solicited for a large format copier/scanner/printer that will be networked. This digital system will allow us to reproduce, manipulate and archive engineering images (e.g. plans, drawings, photos), and the versatility to interface with existing plotters. Funding for this expenditure is available through Public Works Equipment Reserve and the Register of Deeds Technology Fund. Waggoner explained that a committee of five (5) evaluated the proposals and narrowed the selection to three (3) providers. After demonstrations of the equipment, the committee chose the KIP 200 Stacker proposed by Drexel Technologies.  Jones made a motion to accept the negotiated proposal in the amount of $28,973 from Drexel Technologies and that the existing equipment be offered to non-profit agencies and if there is no interest, the equipment be sold at auction. Motion was seconded by McElhaney and carried unanimously.


PUBLIC WORKS & PURCHASING 04-07-03
The Board discussed bids received for the supply and application of dust palliative material. Keith Browning, Director of Public Works/County Engineer, was present for the discussion. Bids were solicited for both 38% Calcium Chloride solution and 32% Magnesium Chloride solution. Browning recommended that the low bid for magnesium chloride from Scotwood Industries be accepted. In addition to the dust palliative material, a water truck will need to be hired to pre- wet all locations. This cost is added to the cost of the dust palliative and is passed along to the users. McElhaney made a motion to accept the low bid for magnesium chloride from Scotwood Industries at a unit cost of $0.414 per gallon for the user fee dust palliative program. Motion was seconded by Jones and carried unanimously.


BUDGET 04-07-03
The Board conducted a preliminary discussion of the County Budget preparation for 2004. No action was taken.


ACCOUNTS PAYABLE 04-07-03
McElhaney moved approval of accounts payable in the amount of $172,459.56 to be paid 4/7/03; accounts payable manual checks in the amount of $766; payroll in the amount of $566,085.50; and electronic funds transfers in the amounts of $41,836.37 for FICA and $32,504.15 for KPERS to be paid 4/4/03. Motion was seconded by Jones and carried unanimously.


Jones moved for adjournment; McElhaney seconded and the motion carried unanimously.


____________________________ _____________________________
Bob Johnson, Chairman                     Jere McElhaney, Member


ATTEST:


_____________________________ _____________________________
Patty Jaimes, County Clerk                  Charles Jones, Member