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Commission Board Meeting on Mon, March 10, 2003 - 9:00 AM

Meeting Information: 
  • Convene
  • Pledge of Allegiance
  • Consider approval of revised minutes of November 4, December 2, 2002 and minutes of February 12, 2003

CONSENT AGENDA
 (1) (a) Consider approval of Commission Orders
  (b) Consider acceptance of bids for various signs, posts and miscellaneous materials for county and township use (Keith Browning)

REGULAR AGENDA
 (2) Economic Development Update (Lynn Parman)

 (3) Consider approval of asphalt supply contract for 2003 Maintenance Season (Keith Browning)

 (4) Consider approval of letter to Kansas Historical Society with regard to Black Jack Battleground nomination (Craig Weinaug)

 (5) Consider approval of bids for road maintenance aggregates (Keith Browning)

 (6) Other Business
  (a) Consider approval of Accounts Payable (if necessary)
  (b) Appointments
  (c) Miscellaneous
  (d) Public Comment 

 (7) Adjourn

Related Document(s): 
Meeting Location: 
County Courthouse
Street Address: 
1100 Massachusetts St, Lawrence, KS 66044, USA
Meeting Minutes: 

Chairman Johnson called the meeting to order at 9:05 A.M. on Monday, March 10, 2003. All members were present. The Pledge of Allegiance was recited.

McElhaney made a motion to approve the revised minutes of November 4, and December 2, 2002, and the minutes of February 12, 2003. Jones seconded and the motion carried unanimously.

CONSENT AGENDA 03-10-03
Jones moved approval of the following Consent Agenda:

  • Approve Commissioners Order Nos. 5119 and 5120. Orders are on file in the office of the County Clerk; and
  • Award the following bids for various signs, posts, and miscellaneous materials for county and township use as recommended by the Direc tor of Public Works:

National Sign$3,303.55
Kansas Correctional Ind.$222.33
Custom Products$3,800.28
Rocal, Inc.$2,283.30
Hall Signs$316.50
Signs & Blanks, Inc.$6,265.63
3M Company $440.00

Bid Total

$16,631.59

McElhaney seconded and the motion carried unanimously.

PUBLIC WORKS & PURCHASING 03-10-03
The Board discussed bids received for asphaltic concrete material for use during the 2003 road maintenance season. Keith Browning, Director of Public Works/County Engineer, was present for the discussion. Browning noted that only one (1) supplier, LRM Industries, submitted a bid this year. Typically, Asphalt Sales also bids on the supply contract, but they are undergoing an ownership change and did not feel comfortable submitting a bid. McElhaney made a motion to approve the contract with LRM Industries, Inc. for the supply of 5,001 tons to 13,000 tons of BM-2 asphaltic concrete at the unit price of $22.15 per ton. Motion was seconded by Jones and carried unanimously.

PUBLIC WORKS & PURCHASING 03-10-03
The Board then discussed bids received for road maintenance aggregates. Jones made a motion to accept the bids from Hunt Midwest for AB-3 in the amount of $10,000 for 2,000 tons from the Lawrence quarry and $42,500 for 10,000 tons from the Globe quarry; and accept the bid of $30,875 from Hunt Midwest (Globe quarry) for 6,500 tons of SS-3. Motion was seconded by McElhaney and carried unanimously.

MISCELLANEOUS 03-10-03
Lynn Parman, Vice President of Economic Development of the Lawrence Chamber of Commerce, presented an economic development update. No action was taken.

PARKS - BLACK JACK 03-10-03
The Board discussed the submission of a letter to the Historical Society with respect to the Black Jack Battleground. Johnson explained that since there is significant controversy with regard to the appropriate role of SHPO in regulating land use in the environs of sites that have been recognized by the state as being historically significant, he was raising the question as to whether Douglas County should request that the consideration of the Black Jack battle site be tabled. Kerrie Altenbernd was also present for the discussion. It was the consensus of the Board that the letter not be submitted to the Historical Society.

ACCOUNTS PAYABLE 03-10-03
Jones moved approval of accounts payable in the amount of $85,039.31 to be paid 3/10/03; accounts payable manual checks in the amount of $766.00; payroll in the amount of $554,864.71; and electronic funds transfers in the amounts of $40,991.47 for FICA and $32,392.83 for KPERS to be paid 3/7/03. McElhaney seconded and the motion carried unanimously.

ZONING 03-10-03
Mike Garber appeared before the Board with a request for a variance to Home Rule Resolution No. HR-02-8-4, which prohibits the issuance of permits for the construction or placement of dwellings and mobile homes on tracts of land gaining primary access through minimum maintenance roads. Keith Dabney, Director of Zoning and Codes, was also present for the discussion. Dabney stated that Mr. Garber had submitted an application for a multi-purpose building which would include kitchen facilities for family gatherings. Dabney noted that according to the zoning regulations, one (1) primary dwelling is allowed on a piece of property. If a second building is built that includes a kitchen, it is considered a 2nd dwelling. Mr. Garber does have adequate acreage that would allow him to divide the property in such a manner that would allow the dwelling, however Home Rule Resolution No. HR-02-8-4 prohibits issuance of building permits on minimum maintenance roads. Dabney also noted that Mr. Garber had gone before the Board of Zoning Appeals requesting the variance which was denied. Mr. Garber stated that Kanwaka Township would like to remove the minimum maintenance designation, but is unable to do so at this time because of budgetary constraints. McElhaney stated that he would meet with Kanwaka Township to see what their time line is for requesting that the minimum maintenance designation be removed. No action was taken at this time.

Johnson moved for adjournment; McElhaney seconded and the motion carried unanimously.

____________________________ _____________________________
Bob Johnson, Chairman Jere McElhaney, Member

ATTEST:

_____________________________ _____________________________
Patty Jaimes, County Clerk Charles Jones, Member