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Commission Board Meeting on Mon, November 25, 2002 - 9:00 AM

Meeting Information: 
  • Convene
  • Consider approval of minutes of June 24, June 26, July 1, July 2, July 3, July 8 and November 18, 2002

CONSENT AGENDA
 (1) (a) Consider approval of Commission Orders

REGULAR AGENDA
 (2) Planning item: TA-05-02A-02: Text Amendment to Section 21-104(a) of the Joint City/County Subdivision Regulations to require subdivision plats within the City of Lawrence to include all contiguous land under the same ownership. (Bryan Dyer)

 (3) Consider recommendation to purchase tractor and mower for Maintenance (Jackie Waggoner/Bill Bell)

 (4) Consider recommendation of contract for Storage Area Network (Jackie Waggoner/Jim Lawson)

 (5) Consider approval of resolution authorizing and approving the extension of maturity of $400,000 principal amount of temporary notes, Series 2002-1, of Douglas County, Kansas; and making certain covenants and agreements in connection therewith.

 (6) Investment Committee Report (Pat Wells)

 (7) Other Business
  (a) Consider approval of Accounts Payable (if necessary)
  (b) Appointments
  (c) Miscellaneous
  (d) Public Comment 

(8) Adjourn

Related Document(s): 
Meeting Location: 
County Courthouse
Street Address: 
1100 Massachusetts St, Lawrence, KS 66044, USA
Meeting Minutes: 

Chairman McElhaney called the meeting to order at 9:05 A.M. on Monday, November 25, 2002, with all members present. The Pledge of Allegiance was recited.

Johnson made a motion to approve the minutes of June 24, June 26, July 1, July 2, July 3, July 8 and November 18, 2002; Jones seconded and the motion carried unanimously.

CONSENT AGENDA 11-25-02
Jones made a motion to approve the following Consent Agenda:

  • Approve Commissioners Order Nos. 5067, 5068 and 5069. Orders are on file in the office of the County Clerk.

Johnson seconded and the motion carried unanimously.

PLANNING 11-25-02
The Board considered Item No. 12 of the Lawrence-Douglas County Metropoli tan Planning Commission dated October 23, 2002. This item is TA-05-02A-02: Text Amendment to Section 21-104(a) of the Joint City/County Subdivision Regulations to require subdivision plats within the City of Lawrence to include all contiguous land under the same ownership. Initiated by the Planning Commission May 29, 2002. Bryan Dyer, staff member of the Lawrence-Douglas County Metropolitan Planning Department, was present for the discussion. This item comes to the Board with a unanimous recommendation of approval of the following text amendment (proposed additions to the regulations are in bold):

21-104. APPLICABILITY.

(a) For property in the unincorporated area of Douglas County, after the effective date of these regulations, any owner (or owners) subdividing land or establishing any alley, street, or other property intended for public use or for the use of purchasers or owners of lots, tracts, or parcels of land fronting on or adjacent thereto, shall cause a subdivision plat to be made in accordance with these regulations unless exempted under Section 21-105 of this article. The Register of Deeds of Douglas County shall not record any plat of a subdivision until such plat bears the endorsement of the Planning Commission.

(b) For property within the incorporated city limits of Lawrence, subdividing land for development that requires a building permit or for the establishment of any public street, alley, or easement, after [insert jt. Ord/Res. Number and publication date], shall be cause for the platting of all contiguously owned lands of the subdivider that are not platted or were platted but are now in ownership patterns that are not congruent with the existing platted lot lines. This provision shall apply to all property divisions that are not exempt from the subdivision regulations, regardless of their current state of development or lack of development. Plats submitted for review shall cover all contiguously owned lands that are under the subdivider's ownership at the time of plat submittal to the Lawrence-Douglas County Planning Office for review and recommendation. The Register of Deeds of Douglas County shall not record any plat of a subdivision until such plat bears the endorsement of the Planning Commission.

(c) Article 12 of these regulations shall apply to any new building located within the plat approval jurisdiction of the City of Lawrence or Douglas County, Kansas. (Ord. 6146)

It was the consensus of the Board to table this item until the City Commission has acted on it since the amendment affects property within the City limits.

PURCHASING 11-25-02
The Board considered approval of the purchase of a tractor and mower for the Maintenance Department. Jackie Waggoner, Purchasing Agent, was present for the discussion. The bid considered the purchase of one (1) John Deere 4410 tractor mower, and trade-in of one (1) 2000 John Deere 4400 tractor mower. Two (2) bids were received with Deems Farm Equipment, Inc., submitting the low bid of $18,810 for the unit less trade-in allowance of $13,510 for a cost of $5,300. Johnson moved approval of the bid from Deems Farm Equipment, Inc. (including trade-in) in the amount of $5,300. Motion was seconded by Jones and carried unanimously.

INFORMATION TECHNOLOGY & AGREEMENTS 11-25-02
On November 11, 2002, the Board authorized staff to negotiate with Tallgrass Technologies for a storage area network. Jackie Waggoner, Purchasing Agent, gave a brief summary of the results of the negotiations. Jones made a motion to accept the negotiated proposal of $97,881 from Tallgrass Technologies for the purchase of a storage area network; Johnson seconded and the motion carried unanimously.

RESOLUTIONS 11-25-02
The Board considered approval of Resolution No. 02-24 authorizing and approving the extension of maturity of $400,000 principal amount of temporary notes, Series 2002-1, of Douglas County, Kansas; and making certain covenants and agreements in connection therewith. Johnson made a motion to approve Resolution No. 02-24, seconded by Jones and carried unanimously.

MISCELLANEOUS 11-25-02
The Board noted receipt of the Investment Committee Report. The Board accepted the report and thanked the committee which consisted of Tom Single ton, Laverne Epp, Pat Wells, and Pam Madl. No action was taken.

ACCOUNTS PAYABLE 11-25-02
Jones moved approval of accounts payable in the amount of $339,044.87 to be paid 11/25/02; Lump Sum Merit Payroll in the amount of $68,312.69; and electronic funds transfers in the amounts of $5,234.46 for FICA and $1,967.59 for KPERS to be paid 11/22/02. Johnson seconded, and the motion carried unanimously.

McElhaney moved for adjournment; Jones seconded and the motion carried unanimously.

_____________________________ _____________________________
Jere McElhaney, Chairman Bob Johnson, Member

ATTEST:

_____________________________ _____________________________
Patty Jaimes, County Clerk Charles Jones, Member