Meeting Information
Agenda
Chairman McElhaney called the meeting to order at 8:19 A.M. on Monday, July 15, 2002. All members were present.
Chairman McElhaney made a motion that the Board recess to go into Executive Session until 9:00 A.M. with Evan Ice, County Counselor; Craig Weinaug, County Administrator; Pam Madl, Director of Administrative Services; and Keith Dabney, Director of Zoning and Codes, to discuss potential litigation. The Board returned to regular session at 9:00 A.M.
The Pledge of Allegiance was recited.
Johnson made a motion to approve the minutes of February 4, 2002. Jones seconded and the motion carried unanimously.
CONSENT AGENDA 07-15-02
Jones made a motion to approve the following Consent Agenda:
- Approve Commissioners Order No. 5038. Order is on file in the office of the County Clerk;
- Authorize Notice of Publication of Hearing of 2003 Budget to be held August 21, 2002; and
- Approve the filing of the Office of Justice Domestic Preparedness Terrorism Equipment Support Grant and authorize and direct Paula Phillips, Douglas County Emergency Management Director, as the official representative of the County for all activities associated with the grant.
Motion was seconded by Johnson and carried unanimously.
MISCELLANEOUS 07-15-02
Jason Smartt, Lawrence Alliance, conducted a presentation of the Fair Housing Program. No action was taken.
PLANNING 07-15-02
The Board considered approval of a revised site plan for Heritage Baptist Church (SP-01-03-02), located at the southwest corner of N 1800 and E 800 Roads. Brian Pedrotti, staff member of the Lawrence-Douglas County Metropolitan Planning Department, presented the item. The changes in the site plan include:
- Splitting of the original main building into two buildings to comply with building code provisions; and
- Relocation and consolidation of the two lagoon ponds to the south into one lagoon per the State of Kansas permit approval.
Pedrotti noted that the revisions to this site plan do not include any additional land uses. The original uses of a church, four accessory living units (two pastor rooms and two guest rooms), and workshop building, remain the only approved uses for the property. Planning staff recommends approval of these changes. Jones made a motion to approve the recommended changes, seconded by Johnson and carried unanimously.
COMMUNITY CORRECTIONS, GRANTS & BUDGET 07-15-02
The Board considered approval of the FY2003 Budget for Douglas County Community Corrections Grant and Carryover Reimbursement Plan. Ron Stegall, Director of Community Corrections, was present for the discussion. Stegall noted that this new budget reflects the agreement reached by Douglas County and the Kansas Department of Corrections in regards to rent charged to the program ($30,000) which will be returned to the program by the County for that part of the director's salary which reflects work done by the director that is not specifically related to Community Corrections. Stegall also noted that since Community Corrections has come under the supervision of the court, Community Corrections staff salaries are determined by the court (OJA). For this next fiscal year there was no COLA given by OJA, and so Community Corrections staff salaries will remain unchanged. Johnson made a motion to approve the FY2003 Budget for Douglas County Community Corrections Grant and Carryover Reimbursement Plan. Motion was seconded by Jones and carried unanimously.
RESOLUTIONS & PUBLIC WORKS 07-15-02
The Board considered approval of Home Rule Resolution No. HR-02-7-3 amend ing Home Rule Resolution No. HR-88-11-8 to permit and/or require shared entrances on County rights-of-way. Keith Browning, Director of Public Works/County Engineer, was present for the discussion. Browning explained that Home Rule Resolution No. HR-88-11-8 established standards for entrance construction on county routes. The proposed resolution amends HR-88-11-8 to permit shared entrances which would provide the County Engineer the authority to require shared entrances to reduce the number of entrances and maintain desirable entrance spacing. Shared entrances are desirable from a traffic safety point-of-view because they reduce the number of conflict points along the roadway. The proposed standards for shared entrances indicate a 30-foot wide driving surface is required. This provides enough width for neighboring property owners to connect a private drive to the shared entrance on each side of the property line. The current standard for residential entrances is 20' - 24' wide driving surface. A motion was made by Johnson to approve Home Rule Resolu tion No. HR-02-7-3, amending Home Rule Resolution No. HR-88-11-8 to permit and/or require shared entrances on County rights-of-way. Jones seconded and the motion carried unanimously.
INDUSTRIAL PARKS - EAST HILLS 07-15-02
The Board considered a request from Douglas County Development, Inc. (DCDI) requesting that the County transfer the deed for Lot 5, Block 2 of the East Hills Business Park without payment in order to help facilitate the construction of a spec building at this location. DCDI will pay Douglas County for this transfer when the spec building is sold or leased. DCDI would also take over responsibil ity for ad valorem taxes on the lot until the lot was sold. McElhaney made the following motion:
That the County Counselor be directed to prepare the necessary docu mentation to transfer the deed for Lot 5, Block 2 of the East Hills Business Park to DCDI, with the condition that DCDI pay the County the previously agreed option price for the land and make the required deposits to the drainage escrow fund when the land is sold or leased; Payment of the purchase price will be secured by a second mortgage in the real estate, junior to a mortgage securing DCDI's institutional financing needed to construct the building and make other improvements to the real estate; DCDI will be responsible for all ad valorem taxes billed on the real estate after the date of the transfer of the deed; and that Commissioner Johnson be authorized to execute the deed transferring the real estate to DCDI and also execute any other documents or agreements necessary to consum mate the transaction.
Motion was seconded by Jones and carried unanimously.
ACCOUNTS PAYABLE 07-15-02
Johnson moved approval of accounts payable in the amount of $2,266,375.28 to be paid 7/15/02; accounts payable manual checks in the amount of $2,037.34; payroll in the amount of $563,577.27; and electronic funds transfers in the amounts of $41,604.16 for FICA and $32,242.04 for KPERS to be paid 7/12/02. Motion was seconded by Jones and carried unanimously.
Jones noted that it would be necessary to authorize someone to approve ac counts payable through August 19, 2002, since the Board will not be meeting between July 25 and August 19, 2002. Jones then made a motion that the Chair be authorized to approve accounts payable between July 25 and August 19, 2002, and if the Chair is unavailable, that whichever Commissioner is available be authorized. Motion was seconded by Johnson and carried unanimously.
McElhaney made a motion for adjournment. Jones seconded and motion carried unanimously.
_____________________________ _____________________________
Jere McElhaney, Chairman Bob Johnson, Member
ATTEST:
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Patty Jaimes, County Clerk Charles Jones, Member
Time and Date