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Commission Board Meeting on Mon, April 29, 2002 - 9:00 AM

Meeting Information: 

Agenda

Meeting Location: 
County Courthouse
Street Address: 
1100 Massachusetts St, Lawrence, KS 66044, USA
Meeting Minutes: 

Chairman McElhaney called the meeting to order at 9:03 A.M., on Monday, April 29, 2002. All members were present. The Pledge of Allegiance was recited.


PROCLAMATION 04-29-02


McElhaney read a proclamation proclaiming the month of May as "Mental Health Month" in Douglas County, Kansas. Johnson made a motion to adopt the proclamation as read; Jones seconded and the motion carried unanimously.


McElhaney read a proclamation proclaiming the week of May 5-11, 2002, as "Suicide Prevention Week" in Douglas County, Kansas. Marsha Epstein, Director of Headquarters Counseling Center, made brief comments. Jones made a motion to adopt the proclamation as read; Johnson seconded and the motion carried unanimously.


CONSENT AGENDA 04-29-02


Jones made a motion to approve the following Consent Agenda:



  • Approve Commissioners Order Nos. 5018 and 5019. Orders are on file in the office of the County Clerk.

Johnson seconded and the motion carried unanimously.


PLANNING 04-29-02


The Board considered SP-03-18-02: a site plan for an addition to the Vinland Elementary School located on the north side of N 700 Road (County Road 460), at 702 E 1747 Road. Submitted by Bill Woodhouse for Baldwin City USD #348, property owner of record. Brian Pedrotti, staff member of the Lawrence-Douglas County Metropolitan Planning Department, presented this item. The applicant proposes to construct an addition to the Vinland Elementary School at 702 E 1747 Road near Vinland. The property is located within an A (Agricultural) District, a district that allows agricultural uses as well as numerous community and public uses such as hospitals, churches, parks, and schools. The Zoning Regulations allows schools in the A District as permitted uses. The proposed site plan meets the requirements of the A zoning district.


The proposed site plan shows a deficit of 8 parking spaces on-site. The existing school has entered into an agreement with the Vinland Fair Association to the north to provide this additional parking for the site. The shared agreement includes the school's use of a 150' by 100' parcel shown adjacent to the subject property, and must be referenced on the site plan with the book and page.


The Kansas Department of Health and Environment has indicated that the existing lagoon on the property has the capacity to serve the proposed addition. Any future changes or expansions to the lagoon will require a permit from KDHE. The applicant will need to show the location of the lagoon on the site plan.


Johnson made a motion to approve SP-03-18-02, subject to the following conditions:



1. Filing of the shared parking agreement with the Douglas County Register of Deeds and reference of book and page on the site plan prior to release of the plan to the County Zoning Administrator.


2. Show the location of the lagoon system on the face of the site plan.


3. Show the dimensions and striping of the parking lot, including driveway widths.


4. Show one accessible parking space.


Jones seconded and the motion carried unanimously.


PLANNING 04-29-02


The Board considered approval of SP-03-19-02: a site plan for a gymnasium addition to the Marion Springs Elementary School located on the east side of E 900 Road, north of US 56, at 316 E 900 Road. Submitted by Bill Woodhouse for Baldwin City USD 348, property owner of record. Brian Pedrotti, staff member of the Lawrence-Douglas County Metropolitan Planning Department, also presented this item. The applicant proposes to construct an addition to the Marion Springs Elementary School at 316 E 900 Road. The addition is 14' X 64' (896 square feet), and is located on the east side of the existing building. The property is located within an A (Agricultural) District, a district that allows agricultural uses as well as numerous community and public uses such as hospitals, churches, parks, and schools. The Zoning Regulations allow schools in the A District as permitted uses. The proposed site plan meets the requirements of the A zoning district.


The proposed site plan shows a total of 36 parking spaces. The proposed gymnasium addition serves as the main auditorium, and will have a maximum number of 300 seats, which will require 30 parking spaces.


The Kansas Department of Health and Environment has indicated that the existing lagoon on the property has the capacity to serve the proposed addition. Any future changes or expansions to the lagoon will require a permit from KDHE. The applicant will need to show the location of the lagoon on the site plan.


Johnson made a motion to approve SP-03-19-02 subject to the following conditions:



1. Provide existing and proposed topography.


2. Show the location of the lagoon system on the face of the site plan.


3. Provide a required parking calculation.


4. Provide setback dimension on north property line.


5. Provide building dimensions.


6. Provide dimensions and striping of parking lot.


7. Show one accessible parking space.


Motion was seconded by Jones and carried unanimously.


INFORMATION TECHNOLOGY AND PURCHASING 04-29-02


The Board discussed personal computer purchases for 2002. Jim Lawson, Coordinator of Information Technology, was present for the discussion. On March 11, 2002, Lawson requested permission to utilize the Western States Contracting Alliance (WSCA) contract for computer purchases. The Commission directed Lawson to contact local vendors for price comparisons. Lawson explained that letters were sent to four local computer makers/resellers requesting prices for a specific computer configuration and three responses were received. Prices were then compared with two of the vendors that could be utilized on the WSCA contract. The lowest price received locally was $904 from Microtech Computers while the lowest price on the WSCA contract was $876 for a price difference of $28 per system. Lawson recommended that the WSCA contract be utilized for purchasing computers in 2002. Jones noted that he would prefer to spend the dollars locally. McElhaney made a motion to waive the Purchasing Policy and accept the second lowest bid from Microtech Computers. Jones seconded and the motion carried unanimously.


ACCOUNTS PAYABLE 04-29-02


Jones moved approval of accounts payable in the amount of $459,149.70 to be paid 4/29/02. Johnson seconded and the motion carried unanimously.


MISCELLANEOUS 04-29-02


Craig Weinaug, County Administrator, presented a Notice to Clinton Township regarding an application from Linda Steele for a temporary license to sell malt beverages at retail. This was approved by the Board on April 10, 2002, but the dates have changed. Johnson moved approval of the Notice to Township, seconded by Jones and carried unanimously.


McElhaney moved for adjournment. Jones seconded and the motion carried unanimously.


_____________________________ _____________________________
Jere McElhaney, Chairman Bob Johnson, Member


ATTEST:


_____________________________ _____________________________
Patty Jaimes, County Clerk Charles Jones, Member