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Commission Board Meeting on Mon, March 4, 2002 - 9:00 AM

Meeting Information: 

Agenda

Meeting Location: 
County Courthouse
Street Address: 
1100 Massachusetts St, Lawrence, KS 66044, USA
Meeting Minutes: 

Chairman McElhaney called the meeting to order at 9:07 A.M. on Monday, March 4, 2002, with two members present. Commissioner Johnson was absent. The Pledge of Allegiance was recited. 


McElhaney introduced and welcomed Mark Fagan as the reporter from The Journal-World who will be covering County business. McElhaney then offered congratulations to Kansas University and the basketball program, staff, coaches, families and players on their successful season.


Jones moved approval of the minutes of October 8 and October 22, 2001. McElhaney seconded and the motion carried.


PROCLAMATION 03-04-02


Cheri McCabre read a Proclamation Proclaiming the Month of March as Disability Awareness Month. Jones moved approval of the Proclamation as stated, seconded by McElhaney and carried.


CONSENT AGENDA 03-04-02


Jones moved approval of the following Consent Agenda:



  • Approve Commissioners Order Nos. 4997, 4998, 4999, 5000, 5001 and 5002. Orders are on file in the office of the County Clerk; and


  • Note receipt of Fee Reports for the month of January.


Motion was seconded by McElhaney and carried.


AMBULANCE & PURCHASES 03-04-02


Mark Bradford, Deputy Chief of the Lawrence-Douglas County Fire and Medical Service, appeared before the Board requesting approval to waive the bid process for the purchase of an upgrade to the EMS billing software. Bradford explained that the present DOS version of "Sweet" EMS Billing software was purchased in March 1996. This software manages ambulance fees, EMS standby fees and public CPR fees along with claim processing. Over twenty thousand accounts have been established in this system and it is one of the most widely used EMS billing software systems in the region. In January 2002, Sweet Computer Services, Inc. informed all its clients that it would no longer support its DOS version. The change is due not only to technological advances to windows based programs, but the requirements to electronically transmit claims. The current version will not permit electronic filing which would place a significant additional workload on staff. The costs associated with the upgrade are as follows:


Upgrade to "Amazon Billing Software" $31,850.00
Support - Annual 3,420.00
Subtotal $35,270.00
Upgrade Discount -14,310.00
Shipping 25.00
Total $20,985.00
Training - Travel Costs for Instructor $ 1,500.00
(Estimate - Not to exceed)
GRAND TOTAL $22,485.00


Jones stated that he is uncomfortable waiving the bid process since he believes it serves a useful function. Jones then made a motion to waive the bid process asking that it be used in the future. McElhaney seconded and the motion carried.


Jones then made a motion to approve the purchase of the Amizon upgrade from Sweet Computer Services, Inc. in an amount not to exceed $22,485. Motion was seconded by McElhaney and carried.


PURCHASING 03-04-02


The Board discussed the conversion of microfilm to compact disc. Sue Neustifter, Register of Deeds, was present for the discussion. This process was budgeted in 2001 but was put on hold due to several other projects that took priority. An estimate of $36,000 was obtained in 1999 from Mid-Continent Micrographics, Inc. Jones made a motion to waive the bid process for the conversion of microfilm by Mid-Continent Micrographics, Inc. in an amount not to exceed $36,000. Motion was seconded by McElhaney and carried.


PUBLIC WORKS & PURCHASING 03-04-02


The Board discussed bids received for crushed rock aggregates used for road and channel maintenance. Jones made a motion to accept the bids from Hunt Midwest for AB-3 in the amount of $25,750 for 5,000 tons from the Lawrence quarry and $31,500 for 7,000 tons from the Globe quarry; and also accept the bid of $15,000 from Hunt Midwest for 3,000 tons of shot rock from the Globe quarry.


Motion was seconded by McElhaney and carried.


ACCOUNTS PAYABLE 02-13-02


Jones moved approval of accounts payable in the amount of $252,863.02 to be paid 2/25/02; $224,793.19 to be paid 3/4/02; accounts payable manual checks in the amounts of $2,432.59 and $1,544.15; payroll in the amount of $535,603.76; electronic funds transfers for FICA in the amount of $39,924.53, and KPERS in the amount of $32,253.98 to be paid 2/22/02. McElhaney seconded and the motion carried.


McElhaney moved for adjournment; Jones seconded and the motion carried.


_____________________________ _____________________________


Jere McElhaney, Chairman Bob Johnson, Member



ATTEST:



_____________________________ _____________________________


Patty Jaimes, County Clerk Charles Jones, Member