WEDNESDAY, JANUARY 31, 2018
(1) (a) Consider approval of Commission Orders;
(b) Consider approval of 2017 Year End Transfers (Cammy Owens); (updated 01-29-18) and
(c) Approve an agreement with Travelers for General Property and Liability Insurance coverage in an amount not to exceed $492,928. (Sarah Plinsky).
(2) Food Policy Council Annual Report (Helen Schnoes)
(3) Consider approval of Supplemental Agreement No. 1 to Federal-Aid Fund Exchange Master Agreement No. 129-16 concerning modifications to KDOT’s federal funds exchange program (Keith Browning)
(4) (a) Consider approval of Accounts Payable (if necessary)
-Board of Zoning Appeals (1) positions 10/17
-Building Code of Appeals Board (2) positions 12/16
-Community Corrections Advisory Board (1) position
-Senior Services Board of Directors (3) positions
-JAAA Advisory Council (1) position
(c) Public Comment
January 31, 2018
Thellman called regular meeting to order at 4:00 p.m. on Wednesday, January 31, 2018 with all members present.
CONSENT AGENDA 01-31-18
Thellman moved approval of the following Consent Agenda:
► Commission Order Nos. 18-007 and 18-008 (on file in the office the County Clerk);
► 2017 Year End Transfers as submitted by staff; and
► Agreement with Travelers for General Property and Liability Insurance coverage in an amount not-to-exceed $492,928.
Motion was seconded by Derusseau and carried 3-0.
PUBLIC WORKS 01-31-18
The Board considered approval of a Supplemental Agreement No. 1 to Federal-Aid Fund Exchange Master Agreement No. 129-16 concerning modifications to KDOT’s federal funds exchange program. Keith Browning, Director of Public Works, presented the item.
The current agreement stipulated an exchange rate of 90% state funds in exchange for 100% local federal obligation authority. The master agreement also provided for “banked funds” where the County could have KDOT hold funds for future projects. In August 2017, KDOT announced the following changes:
• Banking of federal or state funds in the program will no longer be permitted. All available funds to the County must be used or requested for reimbursement by September 15 of the FFY of the distribution.
• The exchange rate was temporarily reduced to $0.75 State Funds/$1.00 Federal Funds. KDOT will review and establish the exchange rate annually.
Browning stated though he doesn’t welcome the changes, he sees no choice but to sign the supplemental agreement. KDOT shares the federal obligation authority funding it receives with local units of government voluntarily, and they can determine how much of that federal obligation authority is shared with locals. KDOT provided an analysis showing they were losing funds with the 90/100 exchange rate.
Thellman opened the item for public comment. No comment was received.
Thellman moved to approve the Supplemental Agreement No. 1 to Federal-Aid Fund Exchange Master Agreement NO. 129-16 concerning modifications to KDOTs federal funding exchange program. Motion was seconded by Gaughan and carried 3-0.
Helen Schnoes, Sustainability and Food Systems Planner, made a presentation to the Board on the Food Policy Council Annual Report.
Marlin Bates, FPC chair, shared the Food Policy Council Annual Report. Some of their major accomplishments included the adoption of a Food System Plan, program and project transitions, wrap up of the CDC Partnership to Improve Community Health which helped fund Douglas County Sustainability staff, helped schools create local food procurement guidelines, collaboration with the Sunrise Project, USDA Farmers Market Promotion Program, Collaborative Campaign with the National Farmers Market Week and Farmers Markets of Kaw Valley (focusing on five markets to increase funding with Double Up Food Bucks); incubator farm success with the Common Group program; Conservation District Grant which allowed for the hiring of a research contractor for the Common Ground program; installed high tunnels with grant funds through the Urban Agriculture Education Center at the fairgrounds in partnership with K-State Research and Extension; and established policies, goals and objectives to enhance the local food system.
Schnoes listed the priorities for 2018 as:
• Regional Food Systems Economic Development Summit with USDA, American Farmland Trust and Federal Reserve Bank;
• Food Access Communications with the Lawrence Transit and partner agencies;
• Support Food Waste Audits at USD497 and KU with LDC Health Department Funding through the KDHE CDRR grant.
ACCOUNT PAYABLE 01-31-18
Thellman moved to approve payroll in the amounts of $1,056,334.55 to be paid on 02/01/18. Motion was seconded by Derusseau and carried 2-0.
Staff will be keeping a calendar outlining the educational speaking events with the individual Commissioners regarding the jail expansion and mental health efforts.
Thellman moved to adjourn the meeting. Motion was seconded by Derusseau and carried 3-0.
Nancy Thellman, Chair Michelle Derusseau, Vice-Chair
Jamie Shew, County Clerk Mike Gaughan, Member