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Commission Board Meeting on Wed, November 8, 2017 - 2:30 PM and 4:00 PM

Meeting Agenda: 

 

WEDNESDAY, NOVEMBER 8, 2017
2:30 p.m. Work Session – Review material from previous work sessions on the status of various capital projects and various financing mechanisms.  No Backup

4:00 p.m.

-Proclamation for "Thank You Veterans Day"
-Consider approval of the minutes for May 11(Canvass), July 12, July 19, July 26, August 8 (Canvass), August 16, August 30 and September 13, 2017. 

CONSENT AGENDA
(1) (a)  Consider approval of Commission Orders;
(b) Consider recommendation of contract for air handling units in the Judicial Law Enforcement Center (Jackie Waggoner); and
(c) Consider approval of acquisition of easements for Construction Project No. 023-4857-01/2015-17 (Kevin Sontag)

REGULAR AGENDA
(2) Consider accessing cooperative contracts for DA remodel (Jackie Waggoner/Charles Branson)

(3) (a) Consider approval of Accounts Payable (if necessary)  
 (b) Appointments  
 -Board of Zoning Appeals (4) position 10/16
 -Building Code of Appeals Board (2) positions 12/16
 -Community Corrections Advisory Board (1) position resigned
 (c)  Public Comment

(d) Miscellaneous

(4) Adjourn

Meeting Minutes: 

November 8, 2017

Gaughan called the work session meeting to order at 2:30 p.m. on Wednesday, November 8, 2017 with all members present.

WORK SESSION 11-08-17
At 2:30 p.m. the Board conducted a work session to review the material from previous work sessions on the status of various capital projects and various financing mechanisms.

Undersheriff Gary Bunting assigned to the Corrections Division, reviewed the options and updates for a jail expansion and current jail conditions. Peak inmate population numbers were reaching 266 at the end of October and beginning of November. These peak numbers were not projected until the year 2029 in Dr. Beck’s study.  At the time the study was completed, Dr. Beck was supplied with the best information available. Due to multiple factors, the jail population numbers are increasing. The peak number, 266, includes 57 persons on pre-trial release with the program fully functional.  In 2016, the peak average was 255 when pre-trial release was not fully functional.  

He proposed three jail expansion options: Option A at $46M; Option B without a basement and mezzanine at $37.4M; and Option B with options at $40.8M.

The Sheriff prefers Option A. Bunting said we don’t know what will happen with the legislature. Plan A accomplishes all the goals set out by the Sheriff’s department.  Plan B would require sacrifices such as mixing the female maximum and special management inmates.

Bunting stated if approved, we are three years out from building completion. There would need to be a discussion on funding for temporary structures.

Discussion included the Board would like to see the cost estimate for a small specialty management unit in Plan B; and a cost estimate to build out a round pod. The estimates will be discussed at the November 29 County Commission meeting. 

Gaughan opened the item for public comment.

Bill Simons, Douglas County resident, asked what types of felony crimes we’re increasing. Bunting responded violent crime against at least one person.

Simons asked if the $46 million for Plan A included staffing. Gaughan responded “no.”

Thellman asked what percentage of the inmates are from Douglas County. Emily Kennedy, Analysist, responded 78-80% of the inmates are from Douglas County and 21-22% are non-Douglas County residents.

At 3:30 p.m. the Board recessed until the 4 p.m. meeting.

The Board returned to regular session at 4 p.m.

PROCLAMATION 11-08-17
Commissioner Derusseau moved to adopt and read proclamation honoring November 11, 2017 as “Thank You Veterans Day.” Motion was seconded by Thellman and carried 3-0. The County Commission recognized several of our local veterans and thanked them for their service. Kim Murphree promoted the Veterans Day parade scheduled for Saturday, November 11, the first since 1968.

MINUTES 11-08-17
Gaughan moved to approve the minutes of May 11(Canvass), July 12, July 19, July 26, August 7 (Canvass), August 16, August 30 and September 13, 2017. Motion was seconded by Derusseau and carried 3-0

CONSENT AGENDA 11-08-17
Gaughan moved approval of the following Consent Agenda:
►  Commission orders 17-041 and 17-042 (on file in the County Clerk’s Office);
►  Accepted the low bid and approved contracts with Piping Contractor of Kansas in the amount of $247,000, Control Service Company in the amount of $37,529 and authorized the Assistant County Administrator to approve change orders up to $12,385 for Air Handling Units in the Judicial Law Enforcement Center.
►  Acquisition of Easements for Contraction Project No. 023-4857-01/2015-17 with: Spiral, LLC Belinda J. Schuman, Member, P.O. Box 723, Eudora, KS, Tract No. 05; Alan J. and Mary J. Heier, 1962 N 1000 Road, Eudora, KS, Tract No. 19; Compton Farms, LLC, Douglas J. Compton, member, P.O. Box 1797, Lawrence, KS, Tract No. 20; Michael W. Snow and Willy D. Snow, 1972 N. 1000 Road, Eudora, KS, Tract No. 21; and Compton Farms, LLC, Douglas J. Compton, member, P.O. Box 1797, Lawrence, KS, Tract No. 22.

Gaughan moved approval. Motion was seconded by Derusseau and carried 3-0.

PURCHASING/DISTRICT ATTORNEY 11-08-17
The Board considered approval of contracts for a remodel to the District Attorney’s office to accommodate two assistant district attorney positions and two support staff position approved during the 2018 budget process. The primary reason for adding staff was to accommodate the Lawrence Police Department’s addition of body cameras which will create a significantly increased workload on the DA’s office.

After reviewing all options, including leasing office space, staff chose to make their second floor waiting area into office space for the two support staff positions, and convert their second floor conference room into a shared office for the two attorney positions. The cost is summarized below:

Designed Business Interiors               $25,527.57 not-to exceed cost
The Wilson Group                               $22,710.00
Control Installations of Iowa                $  1,441.00
Total Cost                                            $49,678.57

Gaughan moved approval to access cooperative contracts with Designed Business Interiors, The Wilson Group and Control Installations of Iowa Contractor for total project cost of $49,678.27 to remodel the DA’s office, and authorized the Assistant County Administrator to approve change orders up to 5% of the total. Motion was seconded by Thellman and carried 3-0.

ACCOUNT PAYABLE 11-08-17
Gaughan moved to approve accounts payable in the amounts of $413,942.00 to be paid on 11/09/17; and payroll in the amounts of $1,130,500.72 to be paid on 11/09/17 and $946,859.15 paid on 10/27/17. Motion was seconded by Thellman and carried 3-0.

APPOINTMENT 11-08-17
Thellman moved to appoint Charles Thomas and Scott Eudaly to fill the expired positions of Paul Oehlert and Karen Miller on the Building Code of Appeals Board. Motion was seconded by Gaughan and carried 3-0.
 
Gaughan moved to adjourn the meeting. Motion was seconded by Thellman
and carried 3-0.

____________________________  __________________________
 Nancy Thellman, Chair                    Michelle Derusseau, Vice-Chair
 
ATTEST:
 ____________________________  _____________________________  
Jamie Shew, County Clerk                Mike Gaughan, Membe