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Commission Board Meeting on Wed, June 7, 2017 - 4:00 PM

Meeting Agenda: 

4:00 p.m.

-Consider a proclamation for “Relay for Life” (Caroline Wrocznski)

(1) (a)  Consider approval of Commission Orders; and
 (b) Consider approval of Douglas County Weed Supervisor nomination (Keith Browning); and
 (c) Consider approval of agreement with Franklin County for replacement of culvert on N 1   Road; Structure No. 00.00N-03.34E (Keith Browning)

(2) Consider contracts for phase I of the courtroom remodel projects (Jackie Waggoner)

(3) Update and presentation on Socrata Open Budget project (Jill Jolicoeur/Brook Sauer)-Item Deferred.

(4) Consider approval of Accounts Payable (if necessary)  
 (b) Appointments  
 -Board of Zoning Appeals (1) position 10/16
 -Lawrence-Douglas County Housing Authority Board (1) position 06/17 
 -Metropolitan Planning Commission – Positions (2) 05/17
 -Palmyra Township Trustee position
 (c)  Public Comment
 (d)  Miscellaneous   

(5) Adjourn


Related Document(s): 
Meeting Location: 
County Courthouse
Street Address: 
1100 Massachusetts St, Lawrence, KS 66044, USA
Meeting Minutes: 

June 7, 2017

Gaughan called the regular meeting to order at 4:00 p.m. on Wednesday, June 7, 2017 with all members present.
Gaughan moved to approve a proclamation declaring June 2017 as “American Cancer Society Relay for Life” month in Douglas County. Motion was seconded by Thellman and carried 3-0. The public was invited to participate in the annual Relay for Life event at Free State High School Stadium on Friday, June 9 from 5:30 p.m. to 2:30 a.m.
Gaughan moved approval of the following Consent Agenda:
►  Commission Order No. 17-024 (on file in the office the County Clerk);
►  Nomination of James Alan Hollinger for Douglas county Weed Supervisor; and
►  Agreement with Franklin County laying out duties and responsibilities for each county in a project to replace Structure No. 00.00N-03.34E.

Motion was seconded by Derusseau and carried 3-0.

The Board considered approval of contracts for Phase I of the courtroom remodel project. Jackie Waggoner, Director of Purchasing, presented the item.

Last year, the Board approved staff to establish a contract with Treanor Architects for the design, bid and construction management phases of the courtroom remodel project. The scope of work will vary between all seven courtrooms and will be completed in phases based upon available funds and priorities set forth by the judges. Staff solicited bids on the general construction for the first phase which consists of new ceilings, painting, flooring, casework modifications and restrooms. Based on available funds, our base bid was for divisions 2 and 5 courtrooms with alternates for the public corridor (1st floor hallway) and the Pro Tem Courtroom. Four bids were received. Staff recommended awarding the bid to First Construction for Phase 1 in the amount of $254,231.

Gaughan opened the item for public comment. No comment was received.

Gaughan moved to approve the contract with First Construction as General Contractor for the courtroom remodel project, with phase 1 amount of $254,231; and approved a phase 1 total of $528,695 which includes other expenses by accessing cooperative contracts and direct contract with Triad Manufacturing, and authorize the County Administrator to approve change orders up to 5% of the total. Motion was seconded by Thellman and carried 2-0. (Derusseau abstained).

The item to update the County Commission on the Socrata Open Budget Project was deferred to a future agenda.

Gaughan moved to approve accounts payable in the amount of $347,460.76 to be paid on 06/08/17. Motion was seconded by Derusseau and carried 3-0.

Sandy Elliott resigned her position as Palmyra Township Trustee. It is the County Commissions responsibility to elect a replacement. The Board will accept applications for the position for the next two weeks. Applications can be found on the County website at The Board hopes to make an appointment by the end of June.

Pat Lechtenberg, Justice Matters, asked if there has been modifications to the first draft of the mental health crisis center drawing and asked if the project is on schedule.

Thellman responded there is not a new drawing, but there has been many conversations with representatives of Bert Nash, Lawrence Memorial Hospital, Heartland Health Clinic, Health Care Access, DCCCA and others to make sure we are seeking the right size and numbers. Thellman added the design on paper will probably not be the final plan.

Sarah Plinsky, Assistant County Administrator, added staff has been working with community partners to revise the plan in light of what the hospital is planning. There is nothing at this time to release. We are working to get operating and capital plans. Bob Tryanski has been hired to coordinate and help assist with pulling the community partners together. Four sub committees are meeting monthly if not, bimonthly.

Gaughan moved to adjourn the meeting. Motion was seconded by Derusseau and carried 3-0.

____________________________  ____________________________
 Mike Gaughan, Chair                       Nancy Thellman, Vice-Chair
 ___________________________  _____________________________  
Jamie Shew, County Clerk               Michelle Derusseau, Member