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Commission Board Meeting on Wed, January 11, 2017 - 4:00 PM

Meeting Agenda: 

 

WEDNESDAY, JANUARY 11, 2017
4:00 p.m.
-Call meeting to order- Mike Gaughan, Vice Chair
-Election of Commission officers

CONSENT AGENDA
(1) (a)  Consider approval of Commission Orders;
 (b) Consideration for Dust Palliative Program for 2017 (Keith Browning)

REGULAR AGENDA
(2) (a) Consider approval of Accounts Payable (if necessary)  
 (b) Appointments
 -Board of Construction Codes Appeals (1) position 12/15
 -Planning Commission (1) position to fill unexpired term
 -MPO Bicycle Advisory Committee (2) positions
 (c)  Public Comment
 (d)  Miscellaneous  

(3) Adjourn

Related Document(s): 
Meeting Location: 
County Courthouse
Street Address: 
1100 Massachusetts St, Lawrence, KS 66044, USA
Meeting Minutes: 

January 11, 2017

Gaughan called the regular meeting to order at 4:00 p.m. on Wednesday, January 11, 2017 with all members present: Commissioners Mike Gaughan, Nancy Thellman and Michelle Derusseau.

ELECTION OF COMMISSION OFFICERS 01-11-17
Thellman moved to nominate Mike Gaughan as Commission Chair for 2017. Motion was seconded by Derusseau and carried 3-0.

Derusseau moved to nominate Nancy Thellman as Vice Chair for 2017. Motion was seconded by Gaughan and carried 3-0.

CONSENT AGENDA 01-11-17
Thellman moved approval of the following Consent Agenda:
►  Commission Order No. 17-002 (on file in the office the Count Clerk); 
 
Motion was seconded by Derusseau and carried 3-0.

Pulled from Consent Agenda:
PUBLIC WORKS 01-11-17
Keith Browning, Director of Public Works, asked the Commission to consider an increase in the Dust Palliative Program for 2017 to help absorb an increase in materials.

As in the past, staff recommended soliciting alternate bids for both magnesium chloride and calcium chloride, as it has been determined that both treatments are effective. The 2017 Road and Bridge Fund 201 includes funds to treat approximately 13 miles of rock roads. Rock road sections, which have been previously stabilized, require annual palliative treatment to minimize the dust. There are also road sections requiring dust palliative due to safety concerns of limited visibility.

Browning proposed the following: Permission to continue brokerage of a user-fee dust palliative program with 2017 user fees set a $1.45/linear foot ($1.05/l.f. for dust palliative material and water, and an additional $0.40/l.f. user fee to cover road preparation costs), plus an administrative fee of $60.00 per applicant, plus a late fee of $15.00 per application submitted after the deadline. Also, permission to advertise for bidders once the application process has been completed.

Thellman asked how the public learns about the Dust Palliative program. Browning responded if a resident used the program in the past three years, staff sends out a notice. There is information on the Douglas County website and Browning said there will be a story in the Journal World.

After discussion, Thellman moved to approve the continuation of brokerage of a user-fee dust palliative program with 2017 user fees set at $1.45/linear foot ($1.05/l.f. for dust palliative material and water, and an additional $0.40/l.f. user fee to cover road preparation costs), plus an administrative fee of $60.00 per applicant, plus a late fee of $15.00 per application submitted after the deadline; and for staff to advertise for bidders once the application process has been completed. Motion was seconded by Gaughan and carried 3-0.

ACCOUNTS PAYABLE 01-11-17
Gaughan moved to approve accounts payable in the amounts of $64,310.00 paid on 01/06/17, and $548,810.17 to be paid on 01/12/17. Motion was seconded by Thellman and carried 3-0.

APPOINTMENT 01-11-17
Gaughan moved to reappoint Judy Bellome to the Douglas County Senior Services Board for a three year term. Motion was seconded by Thellman and carried 3-0.

MISCELLANEOUS 01-11-17
Thellman plans to attend the Eudora Chamber of Commerce Annual Meeting and dinner in place of Mike Gaughan.

Gaughan moved to adjourn the meeting. Motion was seconded by Derusseau and carried 3-0.

____________________________  ____________________________
 Mike Gaughan, Vice-Chair               Nancy Thellman, Vice Chair
 
ATTEST:
 ___________________________  _____________________________  
Jamie Shew, County Clerk               Michelle Derusseau, Member