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Commission Board Meeting on Wed, December 21, 2016 - 4:00 PM

Meeting Agenda: 

WEDNESDAY, DECEMBER 21, 2016
4:00 p.m.

CONSENT AGENDA
(1) (a)  Consider approval of Commission Orders;
(b) Consider approval of amended 2016 Budget (Cammy Owens); 
(c) Consider approval of construction contract for Replacement of Bridge No. 00.64N- 05.50E, DGCO Project No. 2015-68 (Keith Browning)

REGULAR AGENDA
(2) Update on ONESolution ERP project (Marni Penrod)

(3) (a) Consider approval of Accounts Payable (if necessary)  
 (b) Appointments
 -Board of Construction Codes Appeals (1) position 12/15
 -Planning Commission (1) position to fill unexpired term
 -MPO Bicycle Advisory Committee0 (2) positions
 (c)  Public Comment
 (d)  Miscellaneous  

(4) Adjourn

Related Document(s): 
Meeting Location: 
County Courthouse
Street Address: 
1100 Massachusetts St, Lawrence, KS 66044, USA
Meeting Minutes: 

December 21, 2016

Flory called the regular meeting to order at 4:00 p.m. on Wednesday, December 21, 2016 with all members present.
 

CONSENT AGENDA 12-21-16
Flory moved approval of the following Consent Agenda:
►  Construction contract with Bryan-Ohlmeier Construction in the low bid amount of $478,536.65 for Project No. 2015-68, replacement of Bridge No. 00.64N-05.50E, and authorized the Public Works Director to approve change orders totaling up to 10% of the contract amount.
 
Motion was seconded by Gaughan and carried 3-0.

Pulled from the agenda:
BUDGET AMENDMENT 12-21-16
Flory moved to open a public hearing to accept public comment to consider approval to amend the 2016 Budget. Motion was seconded by Gaughan and carried 3-0.

No comment was received. Flory moved to close the public hearing. Motion was seconded by Thellman and carried 3-0.

Gaughan moved to approve the amendment of the 2016 Budget amending the General Fund, Road and Bridge Fund, Ambulance Fund, Employee Benefits Fund and the Grants Fund. Motion was seconded by Thellman and carried 3-0.

ERP PROJECT UPDATE 12-21-16
Jamie Shew, Douglas County Clerk, updated the Board on the status of the new implemented OneSolution ERP project that brought all department financial programs into one system. This process started in 2006 with a previous Commission and has been the largest software implementation in Douglas County history. Shew thanked the department heads and recognized the following staff members as being instrumental plays in making the project a great success: Julie Clouse (Administrative Services), Julie Dahlem (Clerk’s Office), Laura Glass, (Public Works), Julie Gray (Information Technology), Julie Jacob (Payroll), Stacy Kurtz and Cindy Monshizadeh (Treasurer’s Office), Brooke Sauer (Budget Office), Sowjanya Seetala, Ollie Wenger, Amy Barnes, and Beverly Gardner (Information Technology), Kim Hertach (Sheriff’s Office), Marni Penrod (Clerk’s Office).

ACCOUNTS PAYABLE 12-21-16
Gaughan moved to approve accounts payable in the amount of $1,131,971.96 to be paid on 12/22/16. Motion was seconded by Gaughan and carried 3-0.
  
Flory moved to adjourn the meeting. Motion was seconded by Thellman and carried 3-0.

____________________________  ____________________________
 James E. Flory, Chair                       Mike Gaughan, Vice-Chair
 
ATTEST:
 ___________________________  _____________________________  
Jamie Shew, County Clerk                Nancy Thellman, Member