WEDNESDAY, AUGUST 31, 2016
(1) (a) Consider approval of Commission Orders;
(b) SP-16-00280: Site Plan for Broyless Seeds, a Wholesale Establishment or Warehouse. The plan proposes the construction of a 5,000 sq ft warehouse building and parking area on approximately 1.28 acres located at 902 N 300 Road. (Mary Miller is the Planner); and
(c) Consider acquisition of Easement for bridge replacement for Project No. 2015-68; Structure No. 0.64N-5.50E; County route 1029 (Michael Kelly).
(2) Consider approval to wave the bidding process and authorize staff to utilize the
Houston Galveston Area Council (H-GAC) for the purchase one or two ambulances. (Mark Bradford)
(3) (a) Consider approval of Accounts Payable (if necessary)
-Board of Construction Codes Appeals (1) position 12/15
(c) Public Comment
August 31, 2016
Flory called the regular meeting to order at 4:00 p.m. on Wednesday, August 31, 2016 with all members present.
CONSENT AGENDA 08-31-16
Flory moved approval of the following Consent Agenda:
► Commission Order No. 16-025 and 16-026 (on file in the office the Count Clerk); and
► SP-16-00280: a site plan for a Wholesale Establishment/Warehouse use which includes the construction of a 5,000 sq ft warehouse building and parking area on a 1.28 acre parcel at 902 N 300 Road based on staff’s recommendations and with the following conditions:
1. Provision of lighting spec sheets that illustrate the type of fixtures being used and the shielding or other means taken to prevent off-site glare from the exterior lighting prior to the release of the site plan for processing of building permits.
2. Provision of a revised site plan which includes the following notes:
a. “The Director of Zoning and Codes indicated a restroom would not be required provided the warehouse and the residence at 908 N 300 Road/Highway 56 remain under common ownership. A restroom may be required if the ownership of either property changes.”
b. “Disturbed areas that are not graveled will be seeded to grass.”
► Acquisition of Easements for Project No. 2015-68; Structure No. 0.64N-5.50E; County Roate 1029 Bridge Replacement with: Wayne A. and Gail M. Hopkins, as Trustees of the Wayne A. Hopkins and Gail M. Hopkins Trust under Trust Agreement dated the 12th day of March , 2009, Overbrook, Kansas; and Harlan J. Crist, Overbrook, Kansas.
Motion was seconded by Thellman and carried 3-0.
FIRE AND MEDICAL 08-31-16
Mark Bradford, asked the County Commissioners to consider approval to purchase two American Emergency Vehicle (AEV) ambulances. One to be housed in the City of Eudora Fire Department established in the FY 2017 Operating Budget; and one requested as part of the FY 2017 budget as part of the replacement program, both using the Houston Galveston Area Council (H-GAC) Cooperative Purchasing Program. The County would receive a cost of approximately $6,000 ($5,000 in multi-unit discount and $1,000 in H-GAC Contract fees) by purchasing two at once as opposed to waiting to place an order for the replacement ambulance after the first of the year. Funding for these purchases is from the 501 ambulance Equipment Reserve. FY2016 transfers are included and are sufficient for these requests.
Flory opened the item for public comment. No comment was received.
Flory moved to waive the formal bidding process and authorize staff to utilize the Houston-Galveston Area Council (H-GAC) for purchase; and purchase of two (2) ambulances from American Emergency Vehicles (AEV) for a purchase price of $257,233.00, plus $1,000 H-GAC, totaling $515,466.00. Motion was seconded by Thellman and carried 3-0.
ACCOUNTS PAYABLE 08-31-16
Gaughan moved to approve accounts payable in the amounts of $26,884.09
paid on 08/29/16, and $311,999.73 to be paid on 09/01/16. Motion was seconded by Gaughan carried 3-0.
Gaughan moved to adjourn the meeting. Motion was seconded by Thellman and carried 3-0.
James E. Flory, Chair Mike Gaughan, Vice-Chair
Jamie Shew, County Clerk Nancy Thellman, Member