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Commission Board Meeting on Wed, August 3, 2016 - 4:00 PM

Meeting Agenda: 


4:00 p.m.

(1) (a) Consider approval of Commission Orders;
(b) Consider approval to renew annual service and maintenance contract for Douglas County Emergency Communication with Spillman Technologies, Inc.(Randy Roberts);
(c) Consider approval of acquisition of easement needed for construction of culvert no. 5.79N – 6.46E (Michael Kelly);
(d) Consider approval of Storage Capacity Additions to the Douglas County SAN environment (Jim Lawson); and
(e) Consent Agenda approval of Construction Engineering Services Contract Replacement of Bridge No. 09.58-09.00E Project No. 2015-67 (Keith Browning);
(f) Consider approval of revised Road Maintenance Agreement with Hamm Maintenance of Hamm Bucheim Quarry haul road Route 1029 (E 550 Road) south of Route 442 (E 1600 Road) (Keith Browning);
(g) Consider approval of resolution adopting Debris Management Plan (Keith Browning)
(h) Consider accessing MACPP contract to purchase vehicle for Appraiser’s office (Jackie Waggoner)

(2) Consider sending a letter to KDOT to provide safe crossing of K-10 Highway for cyclist as  this intersection (Keith Browning);

(3) (a) Consider approval of Accounts Payable (if necessary)  
  (b) Appointments
  -Board of Construction Codes Appeals (1) position 12/15
  (c)  Public Comment
  (d)  Miscellaneous  

(4) Adjourn

Related Document(s): 
Meeting Location: 
County Courthouse
Street Address: 
1100 Massachusetts Street, Lawrence, Kansas 66044
Meeting Minutes: 

August 3, 2016

Flory called the regular meeting to order at 4:00 p.m. on Wednesday, August 3, 2016 with all members present.

Flory moved approval of the following Consent Agenda:
►  Renew annual service and maintenance contract for Douglas County Emergency Communication with Spillman Technologies, Inc. (August 1, 2016-July 31, 2017) in the amount of $60,809.00;
►  Acquisition of easement needed for construction of Culvert No. 5.79N – 6.46E, Road No. 606 (N600 Road):  Kevin E. and Margaret B. Eaton, Lawrence, Kansas, Tract No. 1; and Michael T. and Brandi J. Myers, Overland Park, Kansas, Tract No. 2;
►  Purchase of two Nimble expansion shelves for the Douglas County Storage Area Network (SAN) units, along with a one-year service agreement from ISG Technology in the amount of $36,646, utilizing the Register of Deeds technology fund 60331000;
►  Authorized an hourly-rate agreement with a not-to-exceed cost of $22,210.00 with Finney & Turnipseed, Transportation & Civil Engineering, LLC to provide construction engineering services for Project No. 2015-67, the replacement of Bridge No. 09.8N-09.00E.
►  Road Maintenance Agreement and Supplemental Operating Conditions agreement with Hamm, Inc. concerning maintenance of the Bucheim Quarry haul road and operating conditions for the quarry.
►  Resolution 17-18 adopting the updated Multi-jurisdictional Debris Management; and
►  Authorized staff to access the MACPP contract with Shawnee Mission Ford for the purchase of a 2016 Ford Escape for the Appraiser’s office in the amount of $22,082 and authorized the Purchasing Director to initiate the orders.

Motion was seconded by Thellman and carried 3-0.

KDOT 08-03-16
The Board considered sending a letter to KDOT to provide a safe crossing of K-10 Highway for cyclists at this intersection.

Keith Browning, Director of Public Works, stated KDOT had their consultant look into the feasibility of cyclists crossing K-10. The path would leave E1200 Road and travel the K-10 right-of-way, under the bridge at Yankee Tank Creek and then hook back up to E1200 Road, a half mile route.

Flory asked if this is a new path. Browning stated that is correct with a cost estimate of $300,000, which is a 10’ asphalt paved surface. Concrete would cost more. Browning stated KDOT suggested a partnership with the City and County they described as “local project funding.” KDOT is not indicating they would pay for any of the bike path.

Jessica Mortinger, Planning staff, said the City Commission voted to receive the letter from the Bicycle Advisory Committee (BAC) and directed staff to work with the County and KDOT to consider what type of alternatives could be identified for funding. The City also acknowledged there is currently no funding in the CIP for this project now but it could possibly be identified in a future CIP.

Browning added we could talk to KDOT about having HNTB do some more design work to get better cost estimate. 

Flory opened the item for public comment.

David Hamby, Bicycle Advisory Committee member, said he is concerned about KDOT’s Right In, Right Out proposal. The feels KDOT is not taking cyclists into account. He said hundreds of cyclists use this route per month. When completed, the improvements will completely shut down this intersection to cyclists without any other provisions. He suggested that since the proposed Right In, Right Out alternative will cost significantly less than some of the other intersection alternatives, maybe KDOT would be willing to put some money towards the bike path.

Chris Tilden, 1121 Williamsburg Court, stated as a cyclist he uses that intersection several times a week and sees many other cyclists using it too. He said it makes sense to discuss alternatives with local partners.

Thellman asked if there is potential for Sunflower Project funding if the local government were willing to partner on this project. Tilden responded that is a possibility. 

Gaughan stated there has been some discussion about a K-10/Wakarusa connection south. He asked if this existing trail would be connected to that project. Browning responded assuming the Wakarusa connection is put in; there would be a lower road through the floodway. 

Gaughan questioned that maybe better placement of the bike path would be crossing Yankee Tank. Browning responded it is cheaper to build a lot of bike path than to build a shorter amount of path and a bridge. 

Thellman said she would like to see if KDOT would work with the County and City and do some research on possible funding possibilities. Gaughan added maybe the County could handle the design so KDOT might be willing put money towards the cost of the path.

Browning stated it would be most cost effective for HNTB to work on the design because they have all the survey information. The County have to  start from scratch.

It was the consensus of the Board for staff to work with the City, Keith Browning and KDOT to explore our alternatives.

Flory moved to approve accounts payable in the amount of $1,104,509.73 to be paid on 08/04/16. Motion was seconded by Thellman carried 3-0.

Flory moved to adjourn the meeting. Motion was seconded by Thellman and carried 3-0.

____________________________  ____________________________
 James E. Flory, Chair                         Mike Gaughan, Vice-Chair
 ____________________________  _____________________________  
Jamie Shew, County Clerk                  Nancy Thellman, Member